Notes

Outline

Los Angeles City College Injury and Illness Prevention Program (IIPP)

Los Angeles City College (IIPP) PROGRAM OBJECTIVE To develop, implement and maintain an effective Illness and Injury Prevention Program (IIPP) as required in Title 8, Section 3203 of the California Code of Regulations.

Program Responsibility The Vice President of Administrative Services, or his/her designee, has overall responsibility for matters pertaining to the campus work environment and occupational safety at Los Angeles City College.

Program Responsibility The District’s Director of Business Services has overall responsibility for environmental and occupational safety and health matters on behalf of the Los Angeles Community Colleges.

Regulatory Commitment The Los Angeles City College Injury and Illness Prevention Program (IIPP) has been developed in accordance with Title 8, California Code of Regulations, Section 3203 as regulated by the Division of Occupational Safety and Health (DOSH or “Cal/OSHA”)

Program Compliance The college administrators, supervisors, managers, and all other employees of the college shall conduct all activities on campus in accordance with established health, safety, fire, and applicable OSHA regulations. In California every employer is required by law (Labor Code Section 6400 et seq.) to provide a safe and healthful workplace for his/her employees.

Program Compliance Program compliance is assured by: Communicating safety and health hazards to employees; Encouraging employees to communicate safety and health hazards to supervision without fear of reprisal and addressing those hazards within their ability to identify and abate; Posting information that is pertinent to maintaining safe and healthful workplaces;

Program Compliance Training and retraining employees as required by occupational health standards; Recognizing good employee performance towards program development, compliance, and enhancement; Applying appropriate disciplinary measures in accordance with District rules and collective bargaining agreements for poor employee performance; and Procedures for investigating and correcting in a timely manner, unsafe or unhealthy conditions or work practices.

Program Compliance Employees are responsible for ensuring that health and safety rules are not compromised in the performance of their assigned duties.  Program compliance is assured by: Attending to health and safety hazards communicated by supervisors; Submitting safe work practice suggestions and communicating hazards to supervisors, responsible committees/ and/or employee designated representatives Adhering to posted information that is pertinent to maintaining safe and healthful workplaces

Program Compliance Reporting all occupational injuries and illnesses to their supervisor and the College Police; Posting hazards and labeling hazardous substances found in the workplace; and Attending and participating in training and retraining opportunities offered by supervision.

Identifying and Evaluating Health and Safety Hazards Facilities administrators are responsible for developing a formal workplace inspection schedule to ensure that buildings, rooms, storage areas, and grounds are inspected at least once annually.

Identifying and Evaluating Health and Safety Hazards Inspections are required: Upon initial implementation of this IIPP; Whenever new substances, processes, procedure, or equipment are introduced to the workplace that represent a new occupational safety  and health hazard; Whenever the Administration is made aware of a new or previously unrecognized hazard; Whenever a related injury or illness is reported; and Whenever incidents occur which could result in personal injury or illness, if uncorrected. NOTE:  All employees are encouraged to report health and safety hazards to the responsible supervisor and affected employees without fear of retaliation or other discrimination.

Reporting Observations and Health and Safety Hazards Any facility condition or work practice that appears unsafe to the observer should be reported for evaluation, as appropriate. An employee may report an observation through written, verbal, or electronic communication to: His/her immediate supervisor and/or responsible supervisor; Campus Administration; The Work Environment Committee; The Labor/Management Safety and Health Committee; Through completion of an Employee Safety Concern Form.  These reports can be submitted anonymously.

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Evaluating Health and Safety Hazards Upon receipt of a safety observation form, Administrative Services will make a decision as to whether the perceived problem is valid.  All observations will receive a response from the Vice President of Administrative Services, or his/her designee. Invalidated observations are preserved and maintained as determined by Administrative Services.  Validated observations are classified as deficiencies or violations.  A deficiency should be abated within thirty (30) days of discovery.  A violation should be abated within five (5) days.

Evaluating Health and Safety Hazards A deficiency is not considered a direct hazard to employees or the public in and of itself, but requires a dynamic condition in order to pose some risk of injury or illness Example: A “frayed” extension cord that is not in use, but is stored in a supply closet is a deficiency.

Evaluating Health and Safety Hazards A violation is considered a direct hazard to employees or the public in that a dynamic condition exists that could pose some risk of injury or illness. Example:  A “frayed” extension cord that is in use and connected to a power supply is a violation. NOTE:  Occasionally, workplace deficiencies and violations are not easily abated due to fiscal obligations and instructional commitments.  If such is the case, the area or item must remain posted or tagged until the hazard is corrected.

Appeal Process When an employee is not satisfied with the response to his/her observation, they may appeal any decision through their supervisor, manager, administrator, District Environmental Health and Safety (EH&S), Work Environment Committee, designated employee representative, Labor/Management Safety and Health Committee, and/or Cal/OSHA.

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Reporting Occupational Injuries and Illnesses All occupational injuries and illnesses, no matter how slight, must be reported to supervision as soon as practicable, but in any case prior to the end of the employee’s scheduled workday. Supervisors should direct their employees to the College Police for recording of all injuries and illnesses that occur on campus.

Referral for Medical Treatment Employees who are injured or become ill while on the job and require medical treatment or first aid beyond the quality of first aid available on campus should be directed to a District licensed physician: Citizen Medical Group 1300 North La Brea Los Angeles, CA  90028    (323) 464-1336 NOTE:  In the event urgent care is needed, Los Angeles City Fire Department Paramedics will determine which medical treatment facility will be utilized.

Referral for Medical Treatment Where the employee has pre-designated his/her personal physician to direct initial medical treatment during the first thirty (30) days after occupational injury or illness, the employee may directly report to that physician. Employees who wish to pre-designate their personal physician to provide initial medical treatment following an occupational injury or illness must obtain and complete a pre-designation form.  These forms are available from the College Police.

Employee Training and Instruction All regular employees should be trained in the IIPP upon initial implementation.  Thereafter, all new regular employees shall be trained accordingly.  Employees may obtain a copy of the IIPP from Administrative Services.

Safety Meetings Supervisors are encouraged to hold periodic safety meetings in order to familiarize themselves with their employees’ risk to safety and health hazards on the job.  Such meetings are also useful in developing workplace inspection modules that are tailored to each operation and process.

Los Angeles Community College District Safety Meeting Frequency Recommendations Personnel Serving In Recommended Safety            (or As) Meeting Frequency ========================================================================= Facilities Maintenance           Monthly Academic Technical Support           Monthly Facilities Technical Support           Monthly Facilities Administrative Assts.           Quarterly Administrative Offices           Quarterly Child Development Centers           Quarterly Department Chairs           Annually Instructors           Annually Instructional Assistants           Annually Athletic Departments           Annually District Administrators           Exempt District Directors           Exempt District Managers           Exempt District Officers           Exempt Hourly Instructors           Exempt Professional Experts             Exempt

System for Communicating with Employees     The President has authorized the formation of the Labor/Management Safety and Health Committee to meet communication requirements.  The committee should: Meet regularly, but not less than quarterly Review results of the periodic, scheduled worksite inspections Investigate occupational accidents, causes of incidents resulting in occupational injury or illness, and exposure to hazardous substances and/or hazardous conditions; Make reports and recommendations to the Vice President of Administrative Services regarding policies on health, safety, and emergency plans and procedures; Make reports and recommendations on safety and health issues to the President of the college.