Subject: BUSINESS SERVICES ROUTINE REPORT

I. AUTHORIZE SERVICE AGREEMENTS

A. Authorize amendment of Agreement No. 4500005320 (formerly no. 01-7193) with Phoenix Consulting to provide ongoing consulting support for the SAP procurement process, at a total additional cost not to exceed $50,000. The total contract amount shall be $411,350.

Background: This agreement was approved by the Board of Trustees on October 20, 1999 (Com. No. BSD5). Phoenix Consulting will provide ongoing consulting services, including configuration changes, post production trouble shooting, enhancements to functionality, technical and functional support training and other support services as needed. Funding is through Systems Modernization funds.

B. Authorize amendment of Agreement No. 4500005319 (formerly no. 99-7214) with Strata Information Group to provide for additional consulting services in managing and conducting the Systems Modernization Project, to extend the period of services through April 1, 2003 and to increase the total cost by an amount not to exceed $187,000. The total contract amount shall not exceed $1,692,000.

Background: This agreement was approved by the Board of Trustees on October 20, 1999 (Com. No. BSD5). Funding is through the Administrative Information Systems account.

C. Authorize amendment of Agreement No. 4500003728 (formerly no. 01-7169) with Cordoba Corporation to provide consulting services related to the District’s Systems Modernization project for the Office of Information Technology, to increase the total cost by an amount not to exceed $20,000. The total contract amount shall be $400,000.

Background: This agreement was approved by the Board of Trustees on August 22, 2001 (Com. No. BSD4). Cordoba Corporation will continue to assist the District in planning and initiating the personnel-payroll portion of the Systems Modernization Project. Funding is through Systems Modernization funds.

D. Authorize agreement with Tamis Systems, Inc. to develop and implement phase 2 of the eRPA Project and to develop a Position Control System during the period July 1, 2002 to June 30, 2003, inclusive, at a total cost not to exceed $80,000.

Background: The ongoing Electronic Request for Personnel Assignment (eRPA) project is designed to reduce late and error pay for faculty and staff. In addition, the position control system will allow the district and colleges to accurately monitor and control the number of people hired during this era of fiscal constraints. Funding is through Payroll Improvement Project funds.

II. AUTHORIZE LEASE AGREEMENT

Pursuant to Public Contract Code 20652, (a) find that it is in the best interest of the District to procure under the authority of the Glendale Unified School District Contract, and (b) authorize the following:

A. Agreement with Nth Generation Computing to provide a SQL server cluster, including a three-year warranty, for the Office of Information Technology.

B. Agreement with UniversityLease to finance the lease of the equipment for a five-year period beginning approximately February 20, 2003, at a total cost not to exceed $273,154.

Background: The District currently runs an assortment of SQL server databases on differently configured servers, making them very difficult to manage. This new server cluster will consolidate these databases into a production, quality assurance, development, and testing environment so that it can be centrally managed within our fiber optic storage area network environment. Significant cost savings will be realized through hardware manageability and software configuration management. The equipment is being obtained from Nth Generation Computing, Inc., utilizing the competitively-bid contract established by the Glendale Unified School District. These prices reflect the lowest government pricing available. Funding is through Districtwide general funds.

III. AUTHORIZE LEASE OF EQUIPMENT

Authorize agreement with Williams Scotsman, Inc. for lease of a DSA-approved 64’ x 36’ classroom trailer for a 60-month period beginning approximately February 13, 2003, at an annual cost of $18,433, plus a one-time charge of $472.50 for license fees and $10,520 for trailer setup.

Background: These classrooms will be used for ESL Language classes. Funding is provided through the College General fund.

IV. AUTHORIZE PURCHASE AGREEMENTS

Authorize agreements with Cantor Environmental Brokerage for the purchase of 68,484 mobile source emission reduction credits (MSERCs) as requested by the South Coast Air Quality Management District (AQMD), at a total cost of $__________.

Background: Pursuant to AQMD Rule 2202, which seeks to reduce mobile source emissions generated by employee commutes, the District has been requested to purchase and surrender to the AQMD a package of MSERCs, obtainable through credit brokers, totaling $__________. The AQMD has given the District the option to purchase only those emission credits that are readily available, and to remit contracts documenting that any remaining credits that are in limited supply shall be surrendered to the AQMD as soon as they become available. Funding is through Districtwide General Funds.

V. AUTHORIZE PAYMENTS

Authorize payment of the following expenditures pursuant to current District rules and procedures:

A. $2,696 to Barrington Psychological Center for conducting psychological in-service fitness-for-duty evaluations of permanent District employees during the period July 1, 2002 to- January 30, 2003, inclusive.

Background: Services were provided by the Contractor after the period of the previous agreement expired, and the District had elected not to renew the contract. Funding is through the Human Resources General Fund.

B. $395 to Patricio Velez, Instructor of Mathematics at Los Angeles City College, in reimbursement of expenses incurred for the Mathematics Department, on March 25, 2002.

Background: Mr. Velez purchased a Toolbook Instructor 8.5 version software upgrade CD for the College’s mathematics classes. Funding is through the College General Fund.

C. $17,250.94 to the State of California’s Department of Industrial Relations Self-Insurance Plan for Workers’ Compensation.

Background: As a self-insured employer for worker’s compensation liabilities in California, the District is required to pay certain assessments which consist of the Fraud Surcharge Assessments for the Department of Insurance, the User Funding Assessment for the Division of Workers’ Compensation and the Annual License Fee for the Office of Self-Insurance Plan. The total amount due is $17,250.94 for the Fiscal Year 2002/03. Funding is through the Workers’ Compensation Districtwide Account.

D. $1,600 to Getinge Castle for maintenance of sterilizers for the Life Sciences laboratory at Los Angeles Southwest College during the period September 27, 2001 to April 30, 2002, inclusive.

Background: Funding is through the College's Biological Sciences funds.

E. $1,377.19 to William S. Rule for serving as an arbitrator in accordance with Education Code Section 89501.

Background: This request for payment is submitted as a result of an appeal filed by an employee. Funding is from the Districtwide General fund.

VI. ACCEPTANCE OF SPECIALLY FUNDED INCOME

A. LOS ANGELES SOUTHWEST COLLEGE

1. Ratify acceptance of $5,000 from the California State University, Sacramento, for the California Articulation Number (CAN) System program at Los Angeles Southwest College for the period July 1, 2002 to June 30, 2003, inclusive. (BTA: S-176)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($5,000) to the following accounts: 200000 ($1,100); 400000 ($1,200); 500000 ($1,200); 600000 ($1,500).

Background: These funds will be used to support the articulation functions at Los Angeles Southwest College, which include attending articulation meetings and conferences.

FISCAL IMPLICATIONS: No District matching is required.

2. Ratify acceptance of $30,000 from the State Chancellor’s Office, California Community Colleges, for the Foster Youth Mentoring Program at Los Angeles Southwest College for the period July 1, 2001, to April 30, 2004, inclusive. (BTA: S-211)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($30,000) to the following accounts: 200000 ($24,000); 300000 ($1,368); 400000 ($1,000); 500000 ($3,632).

Background: These funds will be used to provide constant, as-needed support guidance, and concrete help to the young at risk person as they go through life.

FISCAL IMPLICATIONS: No District matching is required.

3. Ratify acceptance of $3,400 from the Children’s Collective, Inc. for the Contract Education Program at Los Angeles Southwest College for the period September 2, 2002 to October 25, 2002, inclusive. (BTA: S-212)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Local ($3,400) to account 700000.

Background: These funds will be used to provide Child Development training classes for the Children’s Collective Agency.

FISCAL IMPLICATIONS: No District matching is required.

B. LOS ANGELES VALLEY COLLEGE

1. Ratify acceptance of $132,433 from the City of Hawthorne for the WIA Voucher-City of Hawthorne Program at Los Angeles Valley College for the period July 1, 2001 to June 30, 2003, inclusive. (BTA: V-289)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Local ($132,433) to the following accounts: 100000 ($60,433); 200000 ($61,440); 500000 ($10,560).

Background: These funds will be used to provide various job training programs for eligible participants.

FISCAL IMPLICATIONS: No District matching is required.

2. Ratify acceptance of $14,082 from the California Community College Foundation for the Independent Living Program at Los Angeles Valley College for the period October 3, 2000 to September 30, 2003, inclusive. (BTA: V-293)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($14,082) to the following accounts: 200000 ($8,320); 300000 ($427); 400000 ($170); 500000 ($5,165).

Background: These funds will be used to provide Independent Living Skills training to eligible L. A. County Foster Youth, ages 16-18.

FISCAL IMPLICATIONS: No District matching is required.

3. Ratify acceptance of $599,993 from the U. S. Department of Housing and Urban Development for the Hispanic Serving Institutions Assisting Communities Program at Los Angeles Valley College for the period October 15, 2002 to October 14, 2005, inclusive. (BTA: V-364)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Federal ($599,993) to the following accounts: 100000 ($101,880); 200000 ($204,750); 300000 ($37,563); 400000 ($1,500); 500000 ($254,300).

Background: These funds will be used to involve in helping improve the quality of life in local communities and making a difference in the lives of the students and the community LAVC serve.

FISCAL IMPLICATIONS: No District matching is required.

C. WEST LOS ANGELES COLLEGE

1. Ratify acceptance of $5,000 from the North Orange County Community College District for the Center for Applied Competitive Technology (CACT) Program at West Los Angeles College for the period October 14, 2002 to March 14, 2003, inclusive. (BTA: W-212)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Local ($5,000) to the following accounts: 100000 ($4,193); 300000 ($407); 500000 ($400).

Background: These funds will be used to market Center for Applied Competitive Technology online courses to students.

FISCAL IMPLICATIONS: No District matching is required.

2. Ratify acceptance of $190,000 from the U. S. Department of Education for the TRIO Educational Opportunity Center Program at West Los Angeles College for the period September 1, 2002 to August 31, 2003, inclusive. (BTA: W-234)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Federal ($190,000) to the following accounts: 200000 ($123,068); 300000 ($28,242); 400000 ($7,500); 500000 ($28,290); 600000 ($2,900).

Background: These funds will be used to provide financial and academic assistance information to those seeking to pursue a postsecondary education and to provide assistance to them in the application process for admissions and financial aid.

FISCAL IMPLICATIONS: No District matching is required.

3. Ratify acceptance of $190,000 from the U. S. Department of Education for the TRIO Talent Search Program at West Los Angeles College for the period September 1, 2002 to August 31, 2003, inclusive. (BTA: W-235)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Federal ($190,000) to the following accounts: 200000 ($116,068); 300000 ($28,241); 400000 ($9,856); 500000 ($29,835); 600000 ($6,000).

Background: These funds will be used to identify and encourage enrollment for qualified youths with potential for postsecondary education, publicize the availability of financial aid to them, and encourage those who have not completed secondary or postsecondary education programs to reenter such programs.

FISCAL IMPLICATIONS: No District matching is required.

4. Ratify acceptance of $62,499 from the State Chancellor’s Office, California Community Colleges, for the Fund for Instructional Improvement (FII) Grant-Emergency Medical Technician (EMT) Airway Module Project Program at West Los Angeles College for the period July 10, 2002 to July 31, 2003, inclusive. (BTA: W-244)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($62,499) to the following accounts: 200000 ($48,717); 300000 ($3,782); 400000 ($4,500); 500000 ($2,000); 600000 ($3,500).

Background: These funds will be used to revise, enhance, and improve the present curriculum content of its EMT program.

FISCAL IMPLICATIONS: No District matching is required

VII. ACCEPTANCE OF INCOME

A. Authorize the acceptance of $4,150 in income collected from Auto Shop income at Los Angeles Pierce College. These funds will be appropriated to account 400000. (BTA: P-244)

Background: These funds will be used to augment the Material Fee Expense account in order to purchase materials.

B. Authorize the acceptance of $120,000 in income collected from Registered Dental Hygiene in Alternative Practice class fees at West Los Angeles College. These funds will be appropriated to accounts 200000, 300000, 400000, 500000 and 600000 in the following amounts respectively: $60,750, $6,448, $5,602, $28,200, and $19,000. (BTA: W-227)

Background: These funds will be used to augment the Classified Salaries, Unclassified Salaries, Employee Benefit-SFP, Audio Visual Material, Office Supplies, Printing, Rent-Software, Travel, Administrative Support-SFP, and Equipment Expense accounts in order to provide the class.

VIII. AUTHORIZE THE FOLLOWING BUDGET ADJUSTMENTS

In accordance with Title V of the California Code of Regulations, Section 58307, the following budget adjustments are submitted for Board Approval:

A. LOS ANGELES CITY COLLEGE

1. In Fund 80008, Bookstore, transfer $187,993 from account 700000 to account 600000. (BTA’s: C-249, C-250, C-251)

Background: Unexpended funds from the Bookstore Carryover Profit account are being transferred to the Equipment account.

2. In Fund 10100, Basic, transfer $3,599 from account 700000 to account 100000. (BTA: C-388)