Subject      BUSINESS SERVICES ROUTINE REPORT

 

          I.        AUTHORIZE PURCHASE ORDER

 

                    Authorize a purchase order with Data2Info to purchase an educational software package ActionPlanIt, without formal bidding pursuant to California Education Code section 81651 for Los Angeles City College, total cost $128,500.

 

                    Background: This purchase is being made pursuant to Education Code 81651 that allows for the purchase of educational software without formal bidding. Software is to be used by students in classroom work to establish their individual education planning. Funding is through Title V Specially Funded Program funds.

         

       II.         RATIFY SERVICE AGREEMENT

 

                   Ratify an agreement with Jeffrey W. Monical, doing business as Lavell Communications, for creating and implementing a communications program aimed at informing employees and retirees about health benefit issues for the 2003-04 plan year, with services to be performed during the period May 13, 2003 through April 30, 2004, inclusive, at a cost not to exceed $113,000.

                   Background:  This contract would yield a multimedia communications campaign designed to inform District employees and retirees about the changes in health benefits recently approved by the Board on the recommendation of the Joint Labor/Management Benefits Committee.  The information would be provided in preparation for the 2003-04 health benefits open enrollment period scheduled for this August.  Funding is through a $100,000 donation by the Blue Cross of California Fund and the District Office General Fund.

 

      III.         RATIFY ACCEPTANCE OF DONATIONS

 

                   Ratify the following donations and express appreciation to the donors for their contributions to the District’s educational program.  All values were determined by the respective donor:

                   District Office

 

                   $100,000 cash donation from Blue Cross of California Fund for communicating health benefits and changes to LACCD employees and retirees.                                     

 

          Los Angeles Pierce College

 

                   $2,500 cash donation from Los Angeles Mission College Foundation Engineering Fund Account, to support one Engineering Program class (Gen. Eng. 214A) at the college.

 

     IV.         ACCEPTANCE OF SPECIALLY FUNDED INCOME

 

                   A.      EAST LOS ANGELES COLLEGE

 

                             1.       Ratify acceptance of $3,759 from the California Department of Education for the Half-Day State Preschool Program at East Los Angeles College for the period July 1, 2002 to June 30, 2003, inclusive.  (BTA:  E-339)

 

                             In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($3,759) to account 400000.

 

                             Background:  These funds will be used for the purpose of materials and supplies for the Child Development Center.

 

                                       FISCAL IMPLICATIONS:  No District matching is required.

 

                             2.       Ratify acceptance of $210,000 from the Nutrition Services Division, California Department of Education, for the Summer Food Service Program at East Los Angeles College for the period June 23, 2003 to August 29, 2003, inclusive.  (BTA:  E-342)

 

                             In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the Cafeteria Fund from State ($210,000) to the following accounts:  200000 ($68,000); 300000 ($6,000); 400000 ($125,000); 500000 ($11,000).

 

                             Background:  These funds will be used to provide free meals for all eligible enrolled children who are 18 years of age and younger.

 

                                       FISCAL IMPLICATIONS:  No District matching is required.

 

                             3.       Ratify acceptance of $27,601 from the California Department of Education for the Half Day Child Care Program at East Los Angeles College for the period July 1, 2002 to June 30, 2003, inclusive.  (BTA:  E-344)

 

                             In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the Child Development Fund from State ($27,601) to account 700000.

 

                             Background:  These funds will be used operate the Half Day Child Care Program.

 

                                       FISCAL IMPLICATIONS:  No District matching is required.

 

                             4.       Ratify acceptance of $6,840 from the State Chancellor’s Office, California Community Colleges, for the EOPS Program at East Los Angeles College for the period July 1, 2002 to September 30, 2003, inclusive.  (BTA:  E-347).

 

                                       In accordance with Education Code Section 85210, the District budget is increased within the Student Financial Aid Fund from the State ($6,840) to account 700000.

 

                                       Background:  These additional funds will be used for the EOPS Grants/Workstudy (Category C) and/or Book Services (object code 7000B).

 

                                       FISCAL IMPLICATIONS:  No District matching is required.

 

                             5.       Ratify acceptance of $25,577 from the California Department of Education for the Full-Day Preschool Program at East Los Angeles College for the period July 1, 2002 to June 30, 2003, inclusive.  (BTA:  E-349)

 

                             In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the Child Development Fund from State ($25,577) to account 700000.

 

                             Background:  These additional funds will be used to operate the Full-Day Preschool Program.

 

                                       FISCAL IMPLICATIONS:  No District matching is required.

 

                   B.      LOS ANGELES HARBOR COLLEGE

 

                             Ratify acceptance of $30,000 from the MCS Rehabilitation Inc., City of Los Angeles, for the Healthcare Career Ladder Project Program at Los Angeles Harbor College for the period March 1, 2003 to June 30, 2003, inclusive.  (BTA:  H-311)

 

                             In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Local ($30,000) to the following accounts:  100000 ($8,000); 200000 ($13,000); 300000 ($2,000); 400000 ($4,000); 600000 ($3,000).

 

 

 

 

                             Background:  These funds will be used to provide a CNA training program for 30 Healthcare Career Ladder participants.

 

                             FISCAL IMPLICATIONS:  No District matching is required.

 

                   C       LOS ANGELES PIERCE COLLEGE

 

                             Ratify acceptance of $12,395 from the State Chancellor’s Office, California Community Colleges, for the Tech-Prep Program at Los Angeles Pierce College for the period July 1, 2002 to June 30, 2003, inclusive.  (BTA:  P-414)

 

                             In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($12,395) to account 100000.

 

                             Background:  These funds will be used to provide additional services for the Tech-Prep Program.

 

                             FISCAL IMPLICATIONS:  No District matching is required.

 

                   D.      LOS ANGELES VALLEY COLLEGE

 

                             1.       Ratify acceptance of $123,892 from the State Chancellor’s Office, California Community Colleges, for the Tech-Prep Targeted Use Grant Program at Los Angeles Valley College for the period January 1, 2003 to December 31, 2003, inclusive.  (BTA:  V-532)

 

                             In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($123,892) to the following accounts:  100000 ($13,500); 200000 ($56,460); 300000 ($5,037); 400000 ($22,439); 500000 ($26,456).

 

                             Background:  These funds will be used to provide services for the Tech-Prep Targeted Use Grant Program.

 

                                       FISCAL IMPLICATIONS:  No District matching is required.

 

                             2.       Ratify acceptance of $12,395 from the State Chancellor’s Office, California Community Colleges, for the Tech-Prep Program at Los Angeles Valley College for the period July 1, 2002 to June 30, 2003, inclusive.  (BTA:  V-533)

 

                             In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($12,395) to the following accounts:  200000 ($11,688); 300000 ($707).

 

                             Background:  These additional funds will be used to provide services for the Tech-Prep Program.

 

                                       FISCAL IMPLICATIONS:  No District matching is required.

 

                             3.       Ratify acceptance of $160,906 from the U. S. Department of Education for the Title V Strengthening Hispanic-Serving Institutions Program at Los Angeles Valley College for the period October 1, 2002 to September 30, 2007, inclusive.  (BTA:  V-611)

 

                                       In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Federal ($160,906) to the following accounts:  100000 ($81,925); 200000 ($46,000); 300000 ($31,981); 400000 ($1,000).

 

                                       Background:  These funds will be used to operate the Title V Strengthening Hispanic-Serving Institutions Program, a cooperative grant between Woodbury University and Los Angeles Valley College.

 

                                       FISCAL IMPLICATIONS:  No District matching is required.

 

E.      DISTRICT OFFICE

 

                             1.       Authorize acceptance by the District of $19,586 from the Los Angeles County Department of Public Social Services for the Limited English Proficient Program at the District Office for the period March 5, 2003 to June 30, 2003, inclusive.  (BTA:  D-744)

 

                             In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Local ($19,586) to account 700000.

 

                             Background:  These additional funds will be used to provide a comprehensive and innovative set of eight programs to deliver intensive vocational English as a second language immersion training in concert with high demand occupational training to Limited English Proficient and Non-English Proficient CalWORKs participants.  Training will take place at seven of the colleges, ELAC, LAHC, LAMC, LAPC,  LASC, LATTC, and LAVC.

 

                                       FISCAL IMPLICATIONS:  No District matching is required.

 

                             2.       Authorize acceptance by the District of $983,612 from the Los Angeles County Children Families First Proposition 10 Commission for the Project TRACK-Teaching Resources and Community Knowledge Program at the District Office for the period May 14, 2003 to May 13, 2004, inclusive.  (BTA:  D-759)

 

 

                             In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Local ($983,612) to the following accounts:  100000 ($135,639); 200000 ($472,770); 300000 ($55,437); 400000 ($19,121); 500000 ($176,058); 700000 ($62,022); 200000 ($22,983) at City; 200000 ($39,582) at Mission.

 

                                       Background:  These additional funds will be used to provide an increased level of training for childcare providers, improve services for children with special needs and enhance early learning and literacy.

 

                                       FISCAL IMPLICATIONS:  No District matching is required.

 

                             3.       Authorize acceptance by the District of $95,000 from Workplace Hollywood for the Production Assistant Pre-Boot Camp and Boot Camp Program at the District Office for the period June 1, 2003 to May 31, 2004, inclusive.  (BTA:  D-760)

 

                             In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Local ($95,000) to account 700000.

 

                                       Background:  These additional funds will be used to offer two Production Assistant Boot Camps and faculty development work experiences in the first year.

 

                                       FISCAL IMPLICATIONS:  No District matching is required.

                            

      V.         ACCEPTANCE OF INCOME

 

                   A.      Authorize the acceptance of $165,000 in income collected from Bookstore Sales at Los Angeles City College.  These funds will be appropriated to account 400000.  (BTA:  C-929)

 

                             Background:  These funds will be used to augment the New Textbooks and Used Textbooks accounts in order to purchase additional textbooks for Summer Session.

 

                   B.      Authorize the acceptance of $502 in income collected from Auto Shop income at Los Angeles Pierce College.  These funds will be appropriated to account 400000.  (BTA:  P-425)

 

                             Background:  These funds will be used to augment the Material Fee Expense account in order to purchase materials.

 

                   C.      Authorize the acceptance of $453 in income collected from the Veterans’ Education Fees at Los Angeles Pierce College.  These funds will be appropriated to account 500000.  (BTA:  P-433)

 

                             Background:  These funds will be used to augment the Travel account.

 

     VI.         REDUCTION OF INCOME

 

                   In Fund 10865, California Nutrition Network, a specially funded program, transfer $38,186 from account 100000 to account 800000.  (BTA:  E-332)

                            

Background:  The Department of Health Services, State of California,  has reduced the allocation for the California Nutrition Network Program.  Los Angeles College received a $38,186 decrease.  The Classified Salaries account is being reduced.

 

    VII.         AUTHORIZE THE FOLLOWING BUDGET ADJUSTMENTS