Subject      BUSINESS SERVICES ROUTINE REPORT

 

        I.         AUTHORIZE PURCHASE AGREEMENTS

 

Authorize a purchase agreement with Associated of Los Angeles for a 5kV class medium voltage indoor (NEMA 1) ANSI metalclad switchgear lineup for LADWP parallel generation application at Los Angeles City College Administrative Building in the amount of $606,000.

 

Background: This purchase agreement is the result of competitive bid # 03-05. Three (3) bid packages were solicited; two (2) bids were received for $606,000 and $626,350. Funding is through Certificates of Participation.

 

       II.         AUTHORIZE PAYMENT

        

          Authorize payment of the following expenditures:

 

          A.      $369.14 to Deborah di Cesare, Dean of Academic Affairs, in reimbursement of expenses incurred for the Economic Development Program at Los Angeles Valley College on May 13, 2003.

 

                   Background:  Ms. di Cesare purchased the 2003 California Bioscience directory and CD.  Funding is through the Economic Development Program fund.

 

B.            $519.51 to The Foundation for Pierce College in reimbursement of expenses incurred for the Los Angeles County Long Term Family Self Sufficiency (LTFSS) Program at Los Angeles Pierce College on March 3, 2003.

 

                   Background:  The Foundation for Pierce College purchased eight (8) tape recorders to be used for LTFSS Program.  Funding is through the Long Term Family Self Sufficiency grant.

 

                           

      III.         AUTHORIZE LICENSE AGREEMENT

 

Authorize an amendment to contract # 4500010520 with Information Builders Inc., to provide new software interfaces between webFocus software and the SAP system, annual maintenance and enhancements, and an application service package during the period June 26, 2003 to June 25, 2004, inclusive. Total cost: $ 70,650.

 

Background:  This would amend the contract authorized by the Board of Trustees on December 18, 2002 (Com. No. BSD1). Software was originally licensed from this vendor (then known as Information Associates) through a Request for Proposal issued in January 1990. The webFocus software provided, along with the maintenance and application services and the new interfaces, will provide easily accessible web based reports to the colleges and allow retirement of the VAX system that presently produces these reports. Funding is through the Districtwide System Modernization fund.

 

     IV.         AUTHORIZE STUDENT HEALTH CENTER AGREEMENT

 

          Authorize an agreement with H. Milano Mellon, M.D., Inc. to provide student health center and psychological counseling services for West Los Angeles College during the period July 1, 2003 to June 30, 2004, inclusive, at a total cost of $129,000.

 

                   Background: This agreement will provide student health and psychological counseling at the College for a fee of $7.50 per student. The cost of these services will be paid from student health services fees.  

 

      V.         AUTHORIZE ACCEPTANCE OF FUNDS FOR CAPITAL OUTLAY PROJECT

 

          Authorize acceptance of funds from the State of California through the Chancellor’s Office of the California Community Colleges, appropriated in the 2002-2003 Governor’s state budget allocation, for the four colleges listed below:

 

College                       Project                               Phase          BTA          Amount                                              

Mission             Child Development Center  WD           D-823        470,000

Southwest         Child Development Center  WD           D-824        162,000

Trade-Tech       Child Development Center  WD           D-825        117,000

Valley                Health Sciences Building              WD           D-826        435,000

                                                                   

                                                                                                                  Total           $1,184,000

 

          Background: These Capital Outlay Projects are funded 100%  by the State from the Higher Education Capital Outlay Bond Fund.

 

          

 

     VI.         ACCEPTANCE OF FUNDS AND AUTHORIZATION TO CONTRACT

 

          Authorize acceptance by the District of $9,489 in Federal Capital Contribution from the U.S. Department of Education for the continuation of the Federal Perkins Loan Program at Los Angeles City College in the amount of $9,489 under the Higher Education Amendments of 1992 (P.L. 102-325) for the period July 1, 2002 through June 30, 2003.

                  

          In accordance with Education Code Section 85210, the District budget is increased within the Student Financial Aid Fund from Federal ($9,489) and District Matching for City ($3,163) to the Federal Perkins Loan Fund and Administrative Support accounts.

 

          Background:  The District has participated in the Federal Perkins Loan Program and its predecessors since 1968.  Funds are used to provide low interest loans for students who are receiving other forms of aid but need additional assistance in order to attend college.

 

          FISCAL IMPLICATIONS:  1/3 (of the FCC) District Matching is required and administrative support of five percent (5%) is allowed.

 

    VII.         ACCEPTANCE OF SPECIALLY FUNDED INCOME

                  

A.      EAST LOS ANGELES COLLEGE

 

1.       Ratify acceptance of $320,130 from the California Department of Education for the Half Day Child Care Program at East Los Angeles College for the period July 1, 2002 to June 30, 2003, inclusive.  (BTA:  E-371)

 

          In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the Child Development Fund from State ($320,130) to account 700000.

 

          Background:  These additional funds will be used to operate the Half Day Child Care Program.

 

                   FISCAL IMPLICATIONS:  No District matching is required.

 

2.       Ratify acceptance of $500 from the California Community College Foundation for the Independent Living “A” Program at East Los Angeles College for the period May 1, 2003 to June 30, 2003, inclusive.  (BTA:  E-397)

 

          In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($500) to the following accounts:  100000 ($158); 200000 ($81); 300000 ($16); 400000 ($50); 500000 ($195).

 

          Background:  These funds will be used to implement the Independent Living Skills Training A Program with adults and youths as participants.

 

                   FISCAL IMPLICATIONS:  No District matching is required.

 

          B.      LOS ANGELES MISSION COLLEGE

 

          Ratify acceptance of $39,188 from the State of California, Employment Development Department, for the NAFTA/TRA Program at Los Angeles Mission College for the period July 1, 2001 to June 30, 2003, inclusive.  (BTA:  M-483)

 

                             In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($39,188) to the following accounts:  200000 ($31,000); 500000 ($3,188); 700000 ($5,000).

 

          Background:  These additional funds will be used to continue serving laid-off workers affected by the North American Free Trade Agreement (NAFTA) through the Trade Allowance Assistance (TRA) to provide quality training to help workers to up-grade their skills.

 

          FISCAL IMPLICATIONS:  No District matching is required.

                  

C.      LOS ANGELES SOUTHWEST COLLEGE

 

          Ratify acceptance of $12,500 from the Children’s Collective, Inc. for the Contract Education Program at Los Angeles Southwest College for the period February 17, 2003 to April 11, 2003, inclusive.  (BTA:  S-381)

 

                             In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Local ($12,500) to account 100000.

 

          Background:  These funds will be used to provide Child Development training classes for the Children’s Collective Agency.

                                     

FISCAL IMPLICATIONS:  No District matching is required.

 

   VIII.         ACCEPTANCE OF INCOME

 

A.      Authorize the acceptance of $20,000 in income collected from the Community Services-Others income at Los Angeles City College.  These funds will be appropriated to accounts 200000, 300000, 400000, and 500000 in the following amounts respectively:  $10,400, $620, $5,000, and $3,980.  (BTA:  C-984)

 

          Background:  These funds will be used to augment the Unclassified Salaries, Employee Benefits-SFP, Office Supplies, Printing, Contract-Personal Services, Travel, and Advertising accounts for LACC Korea Town Education Center to provide community services to the community.

 

B.      Authorize the acceptance of $10,057 in income collected from Child Care Center Fees at Los Angeles Mission College.  These funds will be appropriated to accounts  200000 and 500000 in the following amounts respectively:  $2,642 and $7,415.  (BTA’s:  M-490; M-507)

 

          Background:  These funds will be used to augment the Classified Salaries, Contract-Personal Services, and Travel accounts.

         

C.      Authorize the acceptance of $10,000 in income collected from Farm income at Los Angeles Pierce College.  These funds will be appropriated to account 400000.  (BTA:  P-458)

 

          Background:  These funds will be used to augment the Office Supplies account.

 

D.      Authorize the acceptance of $1,189 in income collected from Auto Shop income at Los Angeles Pierce College.  These funds will be appropriated to account 400000.  (BTA:  P-463)

 

          Background:  These funds will be used to augment the Bookstore Fund’s Material Fee Expense account in order to purchase materials.

 

E.      Authorize  acceptance of $5,881 in income collected from the Master Calendar income at Los Angeles Valley College. These funds will be appropriated to accounts 200000, 400000, and 500000 in the following amounts respectively:  $915, $680, and $4,286. (BTA:  V-701)

 

          Background:  These funds will be used to augment the Unclassified  Salaries, Supplies for Maintenance & Repair, Rent-Buildings, and Administrative Support-SFP accounts.

         

F.      Authorize the acceptance of $246,800 in income collected from the Bookstore Sales at West Los Angeles College.  These funds will be appropriated to account 400000.  (BTA:  W-465)

 

          Background:  These funds will be used to augment the New Textbooks, Used Textbooks, Class Supplies, and Soft Goods accounts.

 

     IX.         REDUCTION OF INCOME

 

          In Fund 10117, Contract Education, transfer $6,750 from account 400000 to account 800000.  (BTA:  T-314)

                           

          Background:  The proposed contract with San Jose/Evergreen College was never consummated during the period requested. The Office Supplies account at Los Angeles Trade-Tech College is being reduced.

 

                  

      X.         AUTHORIZE THE FOLLOWING BUDGET ADJUSTMENTS

 

          In accordance with Title V of the California Code of Regulations, Section 58307, the following budget adjustments are submitted for Board Approval:

        

                   A.      LOS ANGELES CITY COLLEGE

 

                   1.       In Fund 10867, EOPS/CARE, a specially funded program, transfer $1,380 from account 500000, $1,000 from account 600000, and $2,363 from account 700000 to Fund 20867, EOPS/CARE, account 700000.  (BTA’s:  C-990; C-985)

 

                             Background:  Unexpended funds from the Contract-Personal Services, Travel,  Equipment, and Unallocated accounts are being transferred to the Fund Application 2, EOPS/CARE Grant account.

 

                   2.       In Fund 10773, Title V-Cooperative Development Grant, a specially funded program, transfer $8,927 from account 200000 and $20,000 from account 500000 to account 300000. (BTA: C-1001)

 

                             Background:  Unexpended funds from the Classified Salaries and  Contract-Personal Services accounts are being transferred to Employee Benefits-SFP account.

 

                   B.      EAST LOS ANGELES COLLEGE

 

                   1.       In Fund 10118, Continuing Education, transfer $26,500 from account 100000 to accounts 200000 and 300000 in the following amounts respectively:  $16,200 and $10,300.  (BTA:  E-385)

 

                             Background:  Unexpended funds from the Certificated Salaries account are being transferred to the Unclassified Salaries and Distributed Fringe Benefits and Insurance accounts to cover overdrafts.      

 

                   2.       In Fund 10735, Title V Strengthening Year 1, a specially funded program, transfer $2 from account 400000 and $2,106 from account 600000 to account 300000.  (BTA:  E-388)

 

                             Background:  Unexpended funds from the Office Supplies and Equipment Expense accounts are being transferred to the Employee Benefits-SFP account.

 

                   3.       In Fund 78701, State Preschool Half-Day, a specially funded program, transfer $20,000 from account 700000 to accounts 600000.  (BTA:  E-395)

 

                             Background:  Funds from the Unallocated account are being transferred to the Equipment Expense account.

                                               

                   C.      LOS ANGELES SOUTHWEST COLLEGE

 

                   1.       In Fund 10831, Adult Basic Education, a specially funded program, transfer $34,139 from account 700000 to accounts 100000, 200000, 300000, 400000, and 500000 in the following amounts respectively:  $9,800 ($4,800 at City and $5,000 at Mission), $11,380 (City), $444 (Southwest), $2,000 (Mission), and $10,515 ($6,135 at City and $4,380 at Mission). (BTA: S-382)

 

                             Background:  Funds from the Unallocated account are being transferred to the Certificated Salaries, Unclassified Salaries, Employee Benefits-SFP, Office Supplies, Rent-Buildings and Administrative Support-SFP accounts.

        

                   2.       In Fund 10992, DPSS-LEP, a specially funded program, transfer $93,750 from account 700000 to accounts 100000, 200000,  300000, 400000 and 500000 in the following amounts respectively:  $31,120, $31,502, $4,844, $19,000, and $7,284.  (BTA’s:  S-385; S-386)

 

                             Background:  Funds from the Unallocated account are being transferred to the Certificated Salaries, Classified Salaries, Unclassified Sal