Subject:  FACILITIES PLANNING AND DEVELOPMENT ROUTINE REPORTS

 

 

  I.         RATIFY AMENDMENT OF SERVICE AGREEMENT

 

Ratify Amendment No. 1 to Agreement No. 4500012806 with Smith-Emery Company for the project  “Northeast Campus Phase 1” at Los Angeles City College Northeast Campus to provide additional destructive testing services in the amount of $52,077.  

 

Background:  This agreement was authorized by the Board of Trustees on February 12, 2003 (Com No. BSD2).  The additional destructive testing services are required by the Division of the State Architect (DSA) to provide the necessary information for structural engineering design for the Van de Kamp historic structure on the Northeast Campus site. The total contract amount with this amendment is $246,017.   Funding is pending issuance of Proposition AA bonds and the retirement of Certificates of Participation.

 

 

       II.         AUTHORIZE AMENDMENT OF SERVICE AGREEMENT

 

Authorize Amendment No. 1 to Agreement No. 4500005105 with Amador Whittle Architects, Inc. for the project “Child Development Center” at Los Angeles Mission College to prepare Construction Documents in an amount of $162,468.

 

Background: This agreement was authorized by the Board of Trustees on August 21, 2002 (Com. No. BSD2). Having received funding approval from the State Chancellor’s office, the college is now able to proceed with the Construction Document phase of the project.  Funding is 100% through the 2001-2002 State Capital Outlay Program.

 

III.         RATIFY CONSTRUCTION CONTRACT

 

Ratify Agreement No. 4500010504 with Graycon Inc. for the project “Boiler Replacement” at Los Angeles Mission College in the amount of $99,508.50.

      

 

Background: This contract is the result of formal competitive bidding.   Three responsive bids were received ranging from $99,508.50 to $105,000.  Funding of $64,000 is through the 1999-2000 Scheduled Maintenance Program and $35,508.50 is through the 2000-2001 Scheduled Maintenance Program, with a 50% District match for each program.  

 

     IV.         RATIFY CHANGE ORDER AND AUTHORIZE ACCEPTANCE OF COMPLETION OF CONSTRUCTION CONTRACT

 

Authorize the following actions on Agreement No. 01-1022 with First Fire Systems Inc. for the project “Fire Alarm System Upgrade” at Los Angeles Harbor College.

 

         1.       Ratify Change Order No. 1, in the amount of $70,413.37 to provide and install additional smoke detectors, duct detectors, strobes and evacuation plan signs.

 

         2.       Authorize acceptance of completion with a substantial completion date of February 27, 2003.

 

Background:   This agreement was authorized by the Board of Trustees on June 12, 2001 (Com. No. BSD 3). These changes were required to comply with fire and life safety code requirements. Total change orders, with this change order, are $70,413.37 or 9.8% of the original contract amount. This agreement  totals $786,413.37 with this change order.  Funding is through the 2000-2001 State Capital Outlay Program with 100% State funds.

 

      V.         AUTHORIZE ACCEPTANCE OF COMPLETION OF CONSTRUCTION CONTRACTS

 

A.     Authorize acceptance of completion of Agreement No. #4500014797 with Aloha Island Cable, Inc. for the project  “Installation of Data Cables for Bldg. E-5” at East Los Angeles College with a substantial completion date of May 23, 2003.

 

         Background.  This agreement was authorized by the Board of Trustees on April 30, 2003 (Com. No. BSD2). This agreement totals $31,315.95.  Funding is through Specially Funded Programs, a one-time block grant to be used for technology.

 

B.     Authorize acceptance of completion of Agreement No. 4500013654 with M. B. Herzog Electric for the project “Replace Concourse and Ground Lighting” at East Los Angeles College with a substantial completion date of May 23, 2003.

  

   

         Background.  This agreement was authorized by the Board of Trustees on April 30, 2003 (Com. No. BSD2).  This agreement totaling $45,000 is funded is through 2000–2001 Scheduled Maintenance Program with a 50% District match.

 

C.           Authorize acceptance of completion of Agreement No. 450008957 with FAITHCO Inc. for the project “Renovate Chemistry Flammable Storage Block House: Replace 40 Year Old Leaking Micro Bio-Lab Tops: Replace Acid Room Shelving and Floor in Chemistry Stock Room” at Los Angeles Valley College with a substantial completion date of May 15, 2003.

 

         Background: This agreement was authorized by the Board of Trustees on November 6, 2002 (Com. No. BSD2). This project totals $142,388.66. Funding of $87,388.66 is through the 2000-2001 Hazardous Substances Removal Program and $55,000 is through the 2001-2002 Hazardous Substances Removal Program, each with 100% State funding.

 

D.           Authorize acceptance of completion of Agreement No. 02-1005 with Moore Flooring Inc. for the project “Fiscal Office & Library Re-Flooring” at East Los Angeles College with a substantial completion date of September 4, 2002.

                  

                             Background:  This agreement was approved by the Board of Trustees on  April 17, 2002 (Com. No. BSD2).  This agreement totaling $190,012.15 is funded through the East Los Angeles College General Fund.