Subject:  FACILITIES PLANNING AND DEVELOPMENT ROUTINE REPORT

                  PROPOSITION A PROJECTS

 

        I.         AUTHORIZE SERVICE AGREEMENTS

 

                   A.      Authorize an agreement with Albert + Rachlin Architects Group to provide architectural design and engineering for the Jefferson Hall modernization project at Los Angeles City College during the period July 1, 2003 through December 31, 2006 at a cost not to exceed $355,000 inclusive of eligible reimbursable expenses. 

 

                Background:  The Master Plan at Los Angeles City College provides for the modernization of Jefferson Hall at Los Angeles City College.  Albert + Rachlin Architects has been selected to provide design and engineering services for this project from among architects responding to the on-call architectural services RFQ posted on the Proposition A website.  Funding is through Proposition A bond proceeds.  Jefferson Hall 01C.6111.03.

 

                   B.      Authorize an agreement with Arquitectonica for programming, architectural design, engineering and construction administration for the Fine and Performing Arts Complex project at East Los Angeles College during the period July 1, 2003 through July 1, 2006, at a cost not to exceed $3,793,197 inclusive of eligible reimbursable expenses.

 

                             Background:  The Master Plan at East Los Angeles College provides for the construction of a new Fine and Performing Arts Complex.  Arquitectonica has been selected to provide programming, architectural design, engineering and construction administration for the project from among architectural firms responding to a Request for Qualifications posted on the Proposition A website for this project.  The building will be reviewed by a committee of the Board of Trustees for LEEDS ™ applicability.  Funding is through Proposition A bond proceeds.  Fine and Performing Arts Complex 02E.6207.02. 

 

 

                   C.      Authorize an agreement with RAW/WWCOT for architectural programming for the Student Services/Activities Cluster at Los Angeles Southwest College during the period July 1, 2003 through January 31, 2004, at a cost not to exceed $151,000 inclusive of eligible reimbursable expenses.

 

                             Background:  The Master Plan at Los Angeles Southwest College provides for the construction of a Student Services/Activities Cluster.  RAW/WWCOT has been selected to provide architectural programming for the project from among architectural firms responding to Request for Qualifications for architectural programming posted on the Proposition A website.  Funding is through Proposition A bond proceeds.  Student Services/Activities Cluster 06S.6606.02. 

           

                   D.      Authorize an agreement with Hellmoth, Obata & Kassabaum, Inc. for architectural design and engineering for the Science and Math Building at West Los Angeles College during the period July 1, 2003 through November 1, 2006, at a cost not to exceed $2,099,526 inclusive of eligible reimbursable expenses.

 

                             Background:  The Master Plan at West Los Angeles College provides for the construction of a new Science and Math Building.   Hellmoth, Obata &Kassabaum, Inc., (HOK) has been selected to provide architectural design, engineering and construction administration for the project from among aurchitectural firms responding to a Request for Qualifications posted on the Proposition A website for this project.   The building will be reviewed by a committee of the Board of Trustees for LEEDS ™ applicability.  Funding is through Proposition A bond proceeds.  Science and Math Building 09W.6905.02.

 

       II.         RATIFY SERVICE AGREEMENTS

        

                   A.      Ratify Amendment No. 1 to Agreement No. 30253 with Fields Devereaux Architects and Engineers to provide additional architectural services in the Holmes Hall modernization project at Los Angeles City College during the period June 11, 2003 through November 10, 2003 at a cost not to exceed $25,010 inclusive of eligible reimbursable expenses. 

 

                Background:  This agreement was ratified by the Board of Trustees on October 9, 2002 (Com. No. BSD4).  Under the original agreement Fields Devereaux Architects and Engineers was retained to provide architectural and engineering services for the Holmes Hall modernization at Los Angeles City College.  Additional services are required to incorporate the “smart” classroom into an enlarged space, provide key card access and add various enhancements.  The revised contract amount including this amendment is $92,010.  Funding is through Proposition A bond proceeds.   Holmes Hall Modernization 01C.6110.03. 

 

 

                   B.      Ratify Amendment No. 2 to Agreement No. 30154 with Robbins Jorgensen Christopher to provide additional design services for modernization projects at Los Angeles Harbor College during the period June 6, 2003 through July 31, 2003 at a cost not to exceed $7,900 inclusive of eligible reimbursable expenses. 

 

                Background:  This agreement was ratified by the Board of Trustees on July 10, 2002, (Com. No. BSD4).  Under the original agreement, Robbins Jorgensen Christopher was retained to provide architectural programming services for the modernization of a number of buildings at Los Angeles Harbor College.   Additional services are required to add the services of a civil engineer to the Robbins Jorgensen Christopher team to investigate underground utilities including the sewer line and performing other site utility improvements.  The revised contract amount including this amendment is $502,847.  Funding is through Proposition A bond proceeds.   Site Utilities 03H.6337.03.

 

                   C.      Ratify Amendment No. 1 to Agreement No. 30266 with Terry A. Hayes Associates LLC to provide additional services in the preparation of the Environmental Impact Report (EIR) for Los Angeles Southwest College during the period November 22, 2002 through October 31, 2003 at a cost not to exceed $2,500 inclusive of eligible reimbursable expenses. 

 

                Background:  This agreement was ratified by the Board of Trustees on November 20, 2002 (Com. No. BSD4).  Under the original agreement Terry A. Hayes Associates LLC was retained to prepare the EIR for Los Angeles Southwest College.  Additional services are required to draft additional required provisions of the EIR not included in the original scope of services.  The revised contract amount including this amendment is $158,470.  Funding is through Proposition A bond proceeds.   Environmental Impact Report 06S.6681.01.

 

                   D.      Ratify Amendment No. 1 to Agreement No. 30359 with A. C. Martin Partners, Inc. to provide additional design services for the Lot 8 Parking Structure at West Los Angeles College during the period July 1, 2003 through September 30, 2003 at a cost not to exceed $27,850 inclusive of eligible reimbursable expenses. 

 

                Background:  This agreement was ratified by the Board of Trustees on March 12, 2003 (Com. No. BSD4).  Under the original agreement, A. C. Martin Partners, Inc. provided architectural and engineering services for the new Lot 8 Parking Structure at West Los Angeles College.  Additional design services are required to add photo voltaic studies and to incorporate an electronic vehicle charging stations in the design.  The revised contract amount including this amendment is $850,991.  Funding is through Proposition A bond proceeds.   Lot 8 Parking Structure 09W.6905.02.

 

   

      III.         AUTHORIZE CONSTRUCTION CONTRACTS

 

A.       Authorize a construction contract with Air-Ex Air Conditioning, Inc., for the Bailey   Library Electrical and Mechanical upgrade project at East Los Angeles College         at a cost of $1,700,000.

 

           Background:  This construction contract is the result of formal bidding.  Ten (10)    bidders requested bid packages.  Four (4) responsive bids were received       ranging from $1,700,000 to $____.  Funding is through Proposition A bond           proceeds.  Bailey Library Upgrades 02E.6212.03. 

 

B.       Authorize a construction contract with Astro Painting for the campuswide   painting project at Los Angeles Harbor College at a cost of $494,000.

 

           Background:  This construction contract is the result of formal bidding.  Twenty      two (22) bidders requested bid packages.  Two (2) responsive bids were          received ranging from $494,000 to $627,100.  Funding is through Proposition A          bond proceeds.  Campuswide painting 03H.6310.03. 

 

     IV.         RATIFY CONSTRUCTION CONTRACTS

 

                   A.      Ratify a construction order with Build Masters to perform certain items of work in the scope of Prime Painting Contractors, Inc. on the Clausen Hall DSPS project at Los Angeles City College for the sum of $13,500.

                  

                             Background:  Build Masters provided the low quote to perform items of work on the punchlist of Prime Painting Contractors, Inc. at Los Angeles City College.  Funding is through Proposition A bond proceeds.  Clausen Hall DSPS $13,500. 

 

       V.         RATIFY CONSTRUCTION CONTRACT CHANGE ORDERS

     

                   A.      Ratify Change Order No. 2 to Agreement No. 30174 with Prime Painting Contractors, Inc. for certain additional items of work on the DSPS project in Clausen Hall at Los Angeles City College at a cost of 10,254, assess liquidated damages of $9,500 on Prime Painting for delay, to assess a penalty in the amount of $33,812 for violations of the Subcontractor List Law set forth in Public Contract Code section ___ and to deduct $13,500 from the scope of work to be performed by Prime Painting Contractors, Inc. for a total deductive change order of $46,558.

 

                             Background: This agreement was authorized by the Board of Trustees on May 9, 2001 (Com No. BSD10).  The additive portion of this change order is for additional painting.  The deductive portion of this change order is to assess necessary and appropriate penalties upon the contractor.  Total change orders to date including this change order total 10.5% of the original contract.  This project totals $447,700.30 including this deductive change order.  Funding is through Proposition A bond proceeds.  Clausen Hall DSPS 01C.6107.03.

                  

                   B.      Ratify Change Order No. 1 to Agreement No. 30229 with Kahromic Contracting, Inc. for additional general construction work on the project to provide electrical and HVAC service to the switchroom for the new telephone system at Los Angeles Harbor College for the total price of $1,597.35.

 

-          Relocate transformer disconnect switch and electrical panel

-          Provide additional ground cable

 

                             Background: This agreement was authorized by the Board of Trustees on May 9, 2001 (Com No. BSD10).  This change order is to perform additional scope.  All change orders approved to date including this change order total 9.18% of the original contract.  This project totals $18,997.35 including this change order.  Funding is through Proposition A bond proceeds.  Electrical Power Supply and Grounding for Phone System 03H.6379.03.

                  

     VI.         RATIFY PURCHASE ORDERS

 

                   A.      Ratify a purchase order with M3LLC to provide furniture for the Holmes Hall modernization project at Los Angeles City College at a cost of $53,950.78.

                            

                             Background:  M3 LLC provided the low quote to provide furniture and coordinate installation for the Holmes Hall modernization project at Los Angeles City College Funding is through Proposition A bond proceeds.  Holmes Hall Modernization 01C.6110.03.