Division: Business Services/Facilities Planning

Subject: BACKUP TO RATIFICATIONS FOR BUSINESS SERVICES AND FACILITIES PLANNING (BSD3)

The following ratification items are presented for approval as part of the Business Services routine report for February 12, 2003.

A. Purchase Orders issued as indicated. These are orders issued on campus for purchase not to exceed $58,900 each.

B. Authorizations to Pay issued as indicated. These are issued by college librarians for purchase of books, periodicals, audiovisual materials and other specialized library items.

C. Facilities Order Forms and Consultant Proposals issued as indicated.

D. Short Term Agreements for Athletic Officiating Services.

E. Short Term Agreements for Modeling Services.

F. Short term agreements for Concert Musicians.

G. Sale of Surplus Personal Property.

H. MAINTENANCE OF EQUIPMENT AGREEMENTS

4500004941 District Office. Renew agreement (formerly no. 00-5041) with S1 Computers for maintenance of Cisco firewalls and routers from October 4, 2002 to October 3, 2004, inclusive. Total cost: $5,214.

4500009256 Districtwide. Amend agreement with Protocol National, Inc. to provide for maintenance of its "Academic and Room Scheduling Application" software during the period November 8, 2002 to November 7, 2003, inclusive. Total cost: $8,271.

4500011633 District Office. Amend agreement (formerly no. 02-5012) with Tamis Systems, Inc. for maintenance of its Tamis computer software system for the Payroll Improvement Project, to increase the contract amount from $27,000 to $36,000. Total additional cost: $9,000.

4500004840 District Office. Renew agreement (formerly no. 99-5073) with Wittler-Young Service Co., Inc. for maintenance of the air conditioning equipment in the Computer Center from October 1, 2002 to September 30, 2003, inclusive. Total cost: $3,276.

4500011628 District Office. Agreement with Traver Associates, Inc. for maintenance of the Computer Center electrical system during the period October 1, 2002 to September 30, 2005, inclusive. Total annual cost: $1,800.

4500011632 District Office. Renew agreement (formerly no. 02-5011) with EPOS Corporation for maintenance of the IVR systems for the Office of Information Technology from February 1, 2003 to January 31, 2004, inclusive. Total cost: $15,000.

4500011631 City. Agreement with Viatron Systems, Inc. for hardware and software maintenance of a document imaging system during the period September 1, 2002 to August 31, 2005, inclusive. Total cost: $11,400.

4500011257 Pierce. Extend agreement (formerly no. 81-5006) with Standard Tel Business Communication System to provide maintenance on Mitel SX2000 Light telephone system and Nu Point voicemail system from October 25, 2002 to January 24, 2003, inclusive. Total cost: $9,261.50.

4500011253 Valley. Agreement with Canon Business Solutions-West, Inc. for maintenance of Canon NP9120 copier system in the Reprographics Department during the period January 1, 2003 to June 1, 2003, inclusive. Total cost: $10,000.

4500011256 Valley. Agreement with Viatron Systems, Inc. for maintenance of Viatron Imaging System, software and scanners in the Admissions and Financial Aid offices during the period July 1, 2002 to June 30, 2003, inclusive. Total cost: $12,590.

I. SERVICE AGREEMENTS

4500010834 Districtwide. Amend agreement with EB5C, LLC to provide consulting and implementation services for Phase 2 of the Payroll Improvement Project, including the design and implementation of a Position Control System, to change the period of services to the period from August 1, 2002 to June 30, 2004, inclusive. No additional cost.

4500004564 City. Amend agreement with eVault, Inc. for computer backup services, to increase the amount payable from $45,150 to $71,154 for overages in backup services incurred from July 1, 2002 to December 31, 2002, inclusive. Total additional cost: $26,004.

4500010339 City. Correct the period of services to the period January 1, 2003 to April 30, 2003, for the agreement with Kosmont Partners ratified by the Board of Trustees on January 22, 2003 (Com. No. BSD3) to provide an analysis of selected economic and fiscal impacts generated by the College’s policies, procedures, and student and neighborhood demographics.

4500010393 Southwest. Renew agreement with Package Products & Services (PPS), Inc. for license to use its web-based order processing and warehouse requisition software system, including an information technology management program to assist the College management team to achieve the objectives defined within the Colleges Strategic Technology Plan for 2002-2005, from July 1, 2002 to June 30, 2003, inclusive. Total cost: $30,787.

4500011465 City. Renew agreement (formerly no. 97-7317) with Ramona Munsell & Associates for consultation, recommendations, and technical assistance regarding continuation and implementation of the Title IV Student Support Services program grant from the United States Department of Education, from September 1, 2002 to August 31, 2003, inclusive. Total cost: $11,147.

4500011499 City. Renew agreement (formerly no. 99-7203) with Ramona Munsell & Associates for consultation, recommendations, and technical assistance regarding continuation and implementation of the TRIO Upward Bound federal program grant to service disadvantaged youth from Manual Arts and Belmont High Schools, from September 1, 2002 to August 31, 2003, inclusive. Total cost: $12,769.

4500011510 City. Renew agreement (formerly no. 99-7202) with Ramona Munsell & Associates for consultation, recommendations, and technical assistance regarding continuation and implementation of the TRIO Upward Bound federal program grant to service disadvantaged youth from Fairfax and Hollywood High Schools, from September 1, 2002 to August 31, 2003, inclusive. Total cost: $8,050.

4500011513 City. Renew agreement (formerly no. 00-7453) with Western Research & Development for consultation and advisory services, recommendations, and technical assistance regarding continuation and implementation of the Title V “Seamless Entry” program grant from the United States Department of Education, from October 1, 2002 to September 30, 2003, inclusive. Total cost: $42,398.70.

4500011600 District Office. Agreement with First Class Vending, Inc. to furnish food, snack, and nonalcoholic beverage vending services, including installation and maintenance of vending machines and enclosures, at a commission of 15% of the contractor’s gross sales, during the period January 27, 2003 to January 26, 2008, inclusive. Total estimated income: $25,000.

4500009463 East. Agreement with Ebsco Subscription Services to provide various magazines and newspapers for the Library at the College during the period October 15, 2002 to October 14, 2003, inclusive. Total cost: $12,000.

4500010125 West. Agreement with Ebsco Subscription Services to provide various magazines and newspapers for the Library at the College during the period October 15, 2002 to October 14, 2003, inclusive. Total cost: $9,742.

4500011195 Mission. Agreement with The Creative Department, LLC for providing Community Services classes during the period July 22, 2002 to September 30, 2002, inclusive. Total cost: $8,692.

J. LEASE OF EQUIPMENT AGREEMENTS

4500011347 East. Amend agreement (formerly no. 02-5508) with Lanier Worldwide, Inc. for lease of a Lanier 5645 digital copier system for the Counseling Office, to increase the annual cost from $2,746 to $4,800. Total additional cost: $2,054.

4500011629 Pierce. Agreement with Canon Financial Services for lease of a Canon Image Runner 8500 copier system for the Reprographics Department for a 48-month period beginning approximately January 15, 2003. Total annual cost: $9,010.

4500011630 Pierce. Agreement with Ricoh Business Systems for lease of an Aficio 1027 copier system for the Theatre Department for a 48-month period beginning approximately December 15, 2002. Total annual cost: $3,087.

K. LICENSE AGREEMENTS

4500011733 Districtwide. Agreement with Eureka, The California Career Information System, for license to use its Eureka software during the period September 1, 2002 to August 31, 2003, inclusive. Total cost: $18,181.

4500011627 District Office. Agreement with Hewlett Packard for license of new versions of the Campuswide Software License Grant (CSLG) Program software during the period July 1, 2002 to June 30, 2003, inclusive. Total cost: $6,555.

L. STUDENT INTERN AGREEMENT

4500010896 Valley. No-cost agreement with California State University Northridge, Department of Kinesiology for the development and implementation of the clinical experience for the Athletic Training Program as part of the University’s curriculum during the period January 15, 2003 to January 14, 2008, inclusive.

M. WORK STUDY AGREEMENTS

4500009953 City. Agreement with Page Marketing and Insurance Services, Inc. for reimbursement of salaries paid to students enrolled in the College’s CalWORKs and TANF work-study grant programs during the period November 18, 2002 to June 30, 2003, inclusive. Total income: $2,988.

4500009955 City. Agreement with Komitas Day Care for reimbursement of salaries paid to students enrolled in the College’s CalWORKs and TANF work-study grant programs during the period November 18, 2002 to June 30, 2003, inclusive. Total income: $2,988.

4500011102 City. Agreement with Hollywood Bridal & Flowers for reimbursement of salaries paid to students enrolled in the College’s CalWORKs and TANF work-study grant programs during the period November 18, 2002 to June 30, 2003, inclusive. Total income: $2,988.

4500011285 Valley. No-cost agreement with Los Angeles Unified School District For Rio Vista Elementary School for an off-campus work study site during the period September 3, 2002 to May 31, 2003, inclusive.

4500010420 Valley. No-cost agreement with Los Angeles Unified School District For Toluca Elementary School for an off-campus work study site during the period December 11, 2002 to May 31, 2003, inclusive.

N. SPECIALLY FUNDED AGREEMENTS

4500007260 Southwest. Agreement with San Francisco Community College District for the California Early Childhood Mentor Program to offer and coordinate an adult supervision course and seminars for mentors and directors; develop and coordinate mentoring programs; offer honoraria for faculty working with the college mentoring program; provide books and other instructional materials for mentors; and printing and copying mentor materials, during the period September 1, 2002 to June 30, 2003, inclusive. Total expense: $23,693.

4500008406 Southwest. Agreement with the California Community Colleges for Associate Degree Nursing Programs to increase enrollment by 10 nursing students, in response to the nursing shortage in the community, during the period February 1, 2002 to June 30, 2003, inclusive. Total expense: $119,402.

4500010166 Southwest. Agreement with The Children’s Collective, Inc. for a Child Development course that would enable students to partially fulfill the licensing requirement for becoming an administrator and supervisor of Early Childhood education, during the period September 2, 2002 to October 25, 2002, inclusive. Total expense: $3,400.

4500010328 District. Agreement with the California Community Colleges-Fund for Instructional Improvement for the Building A Solid Inventory of Career Strategies (BASICS) program helping instructors and counselors improve instruction through the infusion of career building strategies into vocational programs during the period July 10, 2002 to July 31, 2003, inclusive. Total expense: $102,786.

4500003921 East. Agreement with California Department of Health Services for the California Nutrition Network Program at the College during the period October 1, 2002 to September 30, 2003, inclusive. Total expense: $912,240.

4500005325 West. Agreement with Los Angeles County Probation Department for the Probation Officer Training Program provided to the County during the period July 1, 2002 to June 30, 2003, inclusive. Total expense: $516,315.

4500010127 West. Agreement with North Orange County Community College District for West Los Angeles College to provide Center for Applied Competitive Technology online courses during the period October 14, 2002 to March 14, 2003, inclusive. Total expense: $5,000.

4500011243 West. Agreement with U.S. Department of Education for the TRIO- Educational Opportunity Center Program during the period September 1, 2002 to August 31, 2003, inclusive. Total expense: $200,000.

4500011244 West. Agreement with U.S. Department of Education for the TRIO- Talent Search Program to assist College with educational outreach programs during the period September 1, 2002 to August 31, 2003, inclusive. Total expense: $200,000.

4500011146 West. Agreement with California Community Colleges Chancellor’s Office for the Early Childhood Education AmeriCorps Program that provides tutoring for school age children during the period August 1, 2002 to January 15, 2004, inclusive. Total expense: $56,430.

4500011148 West. Agreement with Santa Monica Community College District for the Teacher Reading and Development Partnership Program during the period August 26, 2002 to June 17, 2003, inclusive. Total expense: $13,750.

4500010198 Valley. Amend agreement (formerly No. 72-7019) with El Proyecto Del Barrio to provide Computerized Office Training, Customer Service, Sales Tutoring and Mentoring classes for participants of El Proyecto del Barrio’s Youth Opportunity Program from July 1, 2002 to June 30, 2003, inclusive. Total additional expense: $43,000.

4500010511 Valley. Agreement with El Proyecto Del Barrio to provide various training for Youth Opportunities Program during the period January 1, 2003 to June 30, 2003, inclusive. Total expense: $25,000.

O. SHORT TERM AGREEMENTS PREPARED AT SITE LOCATIONS FOR SERVICES, LEASE & LEASE PURCHASE OF EQUIPMENT, AND LEASE OF FACILITIES $5,000 OR LESS PER YEAR

4500004295 District Office. Agreement with Datavault for off-site storage services for the Office of Information Technology during the period October 5, 2002 to October 4, 2003, inclusive. Total cost: $3,477.

4500002279 District Office. Agreement with Xerox Corporation for maintenance of a WorkCentre PRO765 for the Chancellor’s Office during the period August 28, 2002 to August 27, 2003, inclusive. Total cost: $384.

4500004830 City. Agreement with Rosenfeld and Bueno Accountancy Corp. to conduct Community Services classes during the period September 25, 2002 to November 6, 2002, inclusive. Total cost: $300.

4500005290 City. Agreement with Xerox Corp. for maintenance of a Xerox or Tektronix network printer during the period October 27, 2002 to October 26, 2003, inclusive. Total cost: $1,049.

4500009913 City. Agreement with Anna Ferraro to provide services for the Theatre Arts Department during the period November 25, 2002 to December 14, 2002, inclusive. Total cost: $1,500.

4500004026 City. Agreement with Company of Experts to provide for additional travel expenses related to services rendered under Agreement No. 02-7093, during the period August 16, 2002 to September 16, 2003, inclusive. Total cost: $ 439.

4500000148 City. Agreement with SBC Datacomm for maintenance of a Remote Access 800 24 port and software during the period July 1, 2002 to June 30, ,2003, inclusive. Total cost: $1,050.

4500010184 City. Agreement with Art Education Consulting Services to prepare student artwork for framing during the period January 6, 2003 to February 4, 2003, inclusive. Total cost: $4,588.

4500000936 City. Agreement with American Red Cross, L.A. Chapter, for conducting CPR and First Aid training during the period August 22, 2002 to August 23, 2002, inclusive. Total cost: $1,690.

4500004041 City. Agreement with Lighthouse Stained Glass to conduct classes on making glass beads for the Community Services program on October 12, 2002. Total cost: $150.

4500000743 City. Agreement with Lighthouse Stained Glass to conduct Community Services classes on making glass beads during the period July 6, 2002 to July 7, 2002. Total cost: $150.

4500010197 City. Agreement with Michael Peery to conduct metal sculpture classes for the Community Services program during the period January 7, 2003 to April 1, 2003, inclusive. Total cost: $1,080.

4500005625 City. Agreement with U.S. Filter Corp. for lease of a deionized water system in the Chemistry Building during the period November 1, 2002 to October 31, 2003, inclusive. Total cost: $960.

4500007159 City. Agreement with Danone Waters c/o Sparkletts to provide bottled water and for rental of a hot/cold water cooler during the period July 1, 2002 to June 30, 2003, inclusive. Total cost: $504.

4500003285 City. Agreement with Complete Copy Services for maintenance of a Canon fax machine during the period August 20, 2002 to August 19, 2003, inclusive. Total cost: $345.

4500007208 City. Agreement with Scantron Service Group for maintenance of a Scanmark 2250 system for the Matriculation Center during the period April 11, 2002 to April 10, 2003, inclusive. Total cost: $551.

4500006911 City. Agreement with American Red Cross to provide training and certification in CPR for the Certified Nurse Assistant program during the period September 27, 2002 to September 28, 2002, inclusive. Total cost: $2,695.

4500001511 City. Agreement with Respondus, Inc. for license to use its “Respondus A” software application during the period August 1, 2002 to July 31, 2003, inclusive. Total cost: $1,299.

4500002114 District Office. Agreement with Netforest, Inc. to provide consultation and technical support services for maintaining grant information on the District website, for the Office of Resource Development during the period July 1, 2002 to December 31, 2002, inclusive. Total cost: $3,000.

4500002154 District Office. Agreement with Fineline Printing for printing of the Districtwide “Outside” Summer 2002 newsletter during the period August 27, 2002 to September 3, 2002, inclusive. Total cost: $4,587.

4500002401 District Office. Agreement with AT&T Wireless for cellular telecommunications services for the Office of General Counsel during the period July 1, 2002 to June 30, 2003, inclusive. Total cost: $2,000.

4500004502 Harbor. Agreement with Pacific Parking Systems, Inc. for extended warranty maintenance of the Park UR Self II coin and currency-operated parking system, for the Office of Student Services during the period October 1, 2002 to September 30, 2003, inclusive. Total cost: $1,962.

4500009318 Harbor. Agreement with April Pieroni for providing reader services for the Humanities and Fine Arts Department during the period September 3, 2002 to September 30, 2002, inclusive. Total cost: $658.

4500009320 Harbor. Agreement with Larry Richardson for conducting a lecture at a PACE conference on November 9, 2002. Total cost: $100.

4500009324 Harbor. Agreement with April Pieroni for providing reader services for the Humanities and Fine Arts Department during the period October 1, 2002 to October 31, 2002, inclusive. Total cost: $622.

4500009353 Harbor. Agreement with April Pieroni for providing reader services for the Humanities and Fine Arts Department during the period November 1, 2002 to November 30, 2002, inclusive. Total cost: $426.

4500010858 District Office. Agreement with Netforest, Inc. to provide consultation and technical support services for maintaining grant information on the District website, for the Office of Resource Development during the period January 1, 2003 to June 30, 2003, inclusive. Total cost: $3,000.

4500007312 East. Agreement with Viatron Systems Inc. to provide an annual maintenance contract on imaging system located in the Fiscal Office during the period November 1, 2002 to October 31, 2003, inclusive. Total cost: $2292.

4500008162 East. Agreement with Gary Soto to provide workshop for the Puente Project on October 29, 2002, inclusive. Total cost: $1,000.

4500008427 East. Agreement with Viatron Systems Inc. to provide software and technical support for imaging system located in the Admissions Office during the period November 1, 2002 to October 31, 2003, inclusive. Total cost: $3,280.

4500008952 Trade-Technical. Agreement with Plato Learning Inc. to provide software support for the Learning Skills Center during the period December 1, 2002 to November 30, 2003, inclusive. Total cost: $4,500.

4500009914 East. Agreement with Leticia Guerrero to conduct workshops for the Foster Kinship Caregivers program during the period October 15, 2002 to October 17, 2002, inclusive. Total cost: $450.

4500008281 Mission. Agreement with Schindler Elevator Corporation for maintenance of five (5) elevators during the period November 1, 2002 to October 31, 2003, inclusive. Total cost: $4,343.40.

4500010616 Mission. Agreement with Notary Public Seminars for conducting Community Services classes on December 7, 2002. Total cost: $1,547.81.

4500010795 Mission. Agreement with Transformative Education Services to provide keynote speakers during the annual Early Childhood Literature Teleconference on March 14, 2003. Total cost: $2,600.

4500010796 Mission. Agreement with Wendy Pizano for workshop presentation commemorating the “Day of the Dead” on November 22, 2002. Total cost: $150.

4500010945 Mission. Agreement with Blue Cat Music for conducting Community Services classes during the period July 10, 2002 to August 14, 2002, inclusive. Total cost: $744.55.

4500006556 Pierce. Agreement with Viatron Systems, Inc. for maintenance of Image server Fujitsu 3093DG in the Health Center during the period November 1, 2002 to October 31, 2003, inclusive. Total cost: 43,031.80.

4500009919 Pierce. Agreement with Anita Butler as speaker for the Foster Care Education Program on December 12, 2002. Total cost: $200.

4500010380 Pierce. Agreement with Red Horton as concert stage manager for the Music Department during the period November 15, 2002 to November 16, 2002, inclusive. Total cost: $300.

4500010385 Pierce. Agreement with Anita Butler as speaker for the Foster Care Education Program on November 16, 2002. Total cost: $150.

4500010627 Pierce. Agreement with De La Rue Cash Systems, Inc. for maintenance of Express Packager and sorting machines for the Bookstore during the period December 10, 2002 to November 30, 2003, inclusive. Total cost: $1,418.

4500010640 Pierce. Agreement with Woodland Hills Community Church for lease of facilities to conduct Community Services classes during the period February 18 2003 to March 26, 2003, inclusive. Total cost: $864.

4500010643 Pierce. Agreement with St Johns in the Valley for lease of facilities to conduct Community Services classes during the period February 20, 2003 to March 31, 2003, inclusive. Total cost: $480.

4500010645 Pierce. Agreement with St Johns in the Valley for lease of facility to conduct Community Services class during the period February 20, 2003 to March 31, 2003, inclusive. Total cost: $280.

4500010646 Pierce. Agreement with Arch Wireless for maintenance of eighteen (18) pagers for Plant Facilities Department during the period December 15, 2002 to December 14, 2003, inclusive. Total cost: $3,100.80.

4500010650 Pierce. Agreement with Notary Public Seminars for conducting Community Services class on November 22, 2002. Total cost: $1,650.

4500010651 Pierce. Agreement with Canon Business Solutions-West, Inc. for maintenance of Canon IR2200 copier in the Art Department during the period December 2, 2002 to December 1, 2003, inclusive. Total cost: $576.

4500010657 Pierce. Agreement with Canon Business Solutions-West, Inc. for maintenance of Canon 7130 copier in the Sheriff’s Office during the period October 1, 2002 to September 30, 2003, inclusive. Total cost: $240.