Business Services Routine Report 12-11-02

Subject: BUSINESS SERVICES ROUTINE REPORT

I. AUTHORIZE ISSUANCE OF PURCHASE ORDERS

Issue a purchase order to Sequoia Peripherals for upgrade of Point of Sale (POS) System including new IBM cash registers with pre-loaded software at West Los Angeles College Bookstore, in the amount of $84,228.74.

Background: This purchase order is a result of competitive bidding. Seven (7) bid packages were requested; one (1) bid was received. Funding is through College Bookstore Funds.

II. AUTHORIZE PROFESSIONAL SERVICE AGREEMENT

Authorize a service agreement with Management Technology Services, Inc., dba Periculum Services Group, to provide insurance certificate tracking services to all nine campuses and the District Office at a cost of $35,400.00 per year plus a one-time charge for start up of $5,000.00 and $5,000.00 for travel expenses.

Background: Periculum Services Group will track vendors’ compliance with the District’s insurance requirements in up to 2,000 contracts per year. This contract would replace the contract with Insurance Data Services that was never implemented and is being recommended for termination. Funding is through the Districtwide Fund.

III. RATIFY SERVICE AGREEMENT

Ratify an agreement with Work/Life Benefits, a Division of Accor Corporate Services, to furnish Transitcheks for distribution to District Office employees who use public transportation to travel to and from work; for the Human Resources Division during the period July 1, 2002 to June 30, 2003, inclusive, at a total cost of $66,465.

Background: As part of the District’s compliance with Air Quality Management District (AQMD) Rule 2202 for commute trip reductions, District Office employees are provided Transitcheks, which are regional transit vouchers issued by the Los Angeles County Metropolitan Transit Authority, in a program administered through Work/Life Benefits, to encourage commutes to and from work via public transportation. Funding is through District Office Employer-Employee Relations Exempt Costs.

IV. TERMINATION OF CONTRACT NEGOTIATIONS

Authorize the termination of contract negotiations for a Joint Occupancy Lease at Los Angeles Pierce College with the "Pizza Farm Agri-tainment Company" for Agriculture Educational Experiences and Programs (AEEP). Vendor has not demonstrated due diligence to support the completion of a lease agreement. College may elect to re-open new bids for this project at a later date.

Background: On January 9, 2002 (Com. No. BSD4) the Board of Trustees authorized the contract negotiations for a Joint Occupancy Lease. Due to the failure of this contractor, the lease agreement cannot be completed and certified as executed.

V. TERMINATION OF SERVICE AGREEMENT

Authorize termination of agreement with Insurance Data Services for insurance certificate tracking, services on behalf of the District during the period July 1, 2002 to June 30, 2003.

Background: The contract with IDS is recommended for termination because agreement could not be reached on final indemnification language. Consequently, the agreement with IDS was never executed. Negotiations have been concluded with another vendor to handle the District’s insurance certificate tracking needs.

VI. RATIFY ACCEPTANCE OF DONATIONS

Ratify the following donations and express appreciation to the donors for their contributions to the District’s educational program. All values were determined by the respective donor:

Los Angeles Pierce College

1. One (1) Combi Cycle EX80, valued at $1,800, from Dean M. Kinzel, to be used in the Physical Fitness Center.

2. Equipment & software for installation of CATV cable in the College Cyber Café, valued at $8,000, from Time Warner Cable.

Los Angeles Trade-Technical College

1. Various clothing items, valued at $14,500, from Suzanne Marx, to be used in the Fashion Center.

2. Various clothing items, valued at $4,950, from Beverly Niemic, to be used in the Fashion Center.

3. Various production items, valued at $2,225, from Jim and Connie Olson of JDO Exhibits, to be used in the Fashion Center.

4. Various clothing items, valued at $1,613, from Suzanne Labiner, to be used in the Fashion Center.

5. Various clothing items, valued at $950, from Virginia F. Mulrooney, to be used by Academic Affairs for the Welfare to Work Program.

6. Various computer items, valued at $29,769.75, from the LATTC Foundation, to be used by several department at the College.

7. Various tools and equipment, valued at $1,938 from Joseph Reggie, to be used in the Diesel Technology Program.

8. Automated Glue Machine, valued at $500, from Budweiser, to be used for PLC classes.

Los Angeles Valley College

1. Various audio equipment, valued at $2,975, from North Hollywood Tape Duplicating, to be used in the Music Department.

2. Sound system, valued at $1,800, from Dale Sipma, to be used in the Music Department.

3. Keyboard, Midi Timepiece, Keyboard stand and Proteus II orchestra, valued at $485, from Sydney J. Lehman, to be used in the Music Department.

VII. AUTHORIZE PAYMENTS

Authorize payment of the following expenditures pursuant to current District rules and procedures:

A. $666 to William S. Rule for serving as an arbitrator in accordance with Education Code Section 89501.

Background: This request for payment is submitted for services rendered and expenses incurred related to a hearing involving a District employee. Funding is through the Districtwide General Fund.

B. $300 to Chad Woo, Jr., Associate Dean of Operations and Workforce Education at Los Angeles City College, in reimbursement of expenses incurred for the College’s One Stop Center program on May 4, 2002.

Background: Mr. Woo paid for the steam-cleaning of the sidewalk in front of the College’s WorkSource Center at 4323 Melrose Avenue (corner of Melrose Avenue and Edgemont Street) in Los Angeles. Funding is through the College General Fund.

C. $850.34 to Hortencia L. Griffith as reimbursement of expenses incurred for the EOP&S Program at Los Angeles Southwest College on July 17, 2002.

Background: Funding is from the College’s EOP&S funds.

VIII. ACCEPTANCE OF SPECIALLY FUNDED INCOME

A. EAST LOS ANGELES COLLEGE

1. Ratify acceptance of $46,484 from the City of Los Angeles for the Contract Education Program at East Los Angeles College for the period August 31, 2002 to August 20, 2003, inclusive. (BTA: E-97)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Local ($46,484) to the following accounts: 100000 ($15,500); 200000 ($7,644); 300000 ($500); 400000 ($7,000); 500000 ($14,840); 700000 ($1,000).

Background: These funds will be used toward the Math/Science Immersion Program targeting 70 high school juniors and seniors. The class will focus on preparing students for careers in math and science.

FISCAL IMPLICATIONS: No District matching is required.

2. Ratify acceptance of $74,318 from the Community College Foundation for the Model Approaches to Partnerships in Parenting (MAPP) and Kinship Education, Preparation and Support (KEPS) Program at East Los Angeles College for the period July 1, 2002 to June 30, 2003, inclusive. (BTA: E-114)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($74,318) to the following accounts: 100000 ($14,777); 200000 ($46,772); 300000 ($2,293); 400000 ($4,858); 500000 ($5,618).

Background: These funds will be used to instruct MAPP/KEPS series to prospective adoptive and foster parents.

FISCAL IMPLICATIONS: No District matching is required.

3. Ratify acceptance of $4,093 from the San Francisco Community College District for the California Early Childhood Mentor Program at East Los Angeles College for the period September 1, 2002 to June 30, 2003, inclusive. (BTA: E-127)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Local ($4,093) to the following accounts: 100000 ($2,890); 300000 ($278); 400000 ($925).

Background: These funds will be used to provide the following services for the Mentor Program: coordinating and offering an adult supervision course and seminars for mentors and directors; coordinating and developing mentoring programs; offering honoraria for faculty working with the college mentoring program; providing books and other instructional materials for mentors; and printing and copying mentor materials.

FISCAL IMPLICATIONS: No District matching is required.

4. Ratify acceptance of $12,500 from the Yosemite Community College District for the Child Development Training Consortium Program at East Los Angeles College for the period July 1, 2002 to June 30, 2003, inclusive. (BTA: E-128)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Local ($12,500) to the following accounts: 100000 ($3,300); 200000 ($3,149); 300000 ($321); 400000 ($1,330); 700000 ($4,400).

Background: These funds will be used to supervise and provide tuition reimbursement and Child Development courses, textbooks and supplies for Child Development students who are attending ELAC and plan to work with children.

FISCAL IMPLICATIONS: No District matching is required.

5. Ratify acceptance of $20,000 from the Regents of the University of California for the Puente Program at East Los Angeles College for the period July 1, 2002 to June 30, 2003, inclusive. (BTA: E-159)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Local ($20,000) to the following accounts: 200000 ($5,065); 400000 ($1,675); 500000 ($13,260).

Background: These funds will be used to establish and support the Puente Program, a cooperative agreement between ELAC and the University of California Regents.

FISCAL IMPLICATIONS: No District matching is required.

B. LOS ANGELES HARBOR COLLEGE

1. Ratify acceptance of $176,238 from the State Chancellor’s Office, California Community Colleges, for the Foster and Kinship Education Program at Los Angeles Harbor College for the period July 1, 2002 to June 30, 2003, inclusive. (BTA: H-155)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($176,238) to the following accounts: 100000 ($68,481); 200000 ($58,814); 300000 ($14,954); 400000 ($9,500); 500000 ($10,500); 600000 ($13,989).

Background: These funds will be used to provide enhanced training for Foster Parents and Kinship Care Providers.

FISCAL IMPLICATIONS: No District matching is required.

2. Ratify acceptance of $21,123 from the Community College Foundation for the Independent Living Skills B Program at Los Angeles Harbor College for the period October 1, 2002 to September 30, 2003, inclusive. (BTA: H-156)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($21,123) to the following accounts: 200000 ($13,275); 300000 ($342); 400000 ($3,500); 500000 ($4,006).

Background: These funds will be used to conduct three training modules (30 hours each) with youths in Foster Care between the ages of 16 and 19.

FISCAL IMPLICATIONS: No District matching is required.

3. Ratify acceptance of $57,470 from the Community College Foundation for the MAPP/KEPS Program at Los Angeles Harbor College for the period July 1, 2002 to June 30, 2003, inclusive. (BTA: H-157)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($57,470) to the following accounts: 200000 ($45,552); 300000 ($1,846); 400000 ($5,162); 500000 ($4,910).

Background: These funds will be used to support on-going activities for training Foster Parents and Relative Caregivers requiring certification in Los Angeles County.

FISCAL IMPLICATIONS: No District matching is required.

C. LOS ANGELES MISSION COLLEGE

Ratify acceptance of $27,446 from the State Chancellor’s Office, California Community Colleges, for the Board Financial Assistance Program (BFAP) at Los Angeles Mission College for the period July 1, 2002 to June 30, 2003, inclusive. (BTA: M-211)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($27,446) to the following accounts: 200000 ($22,020) and 600000 ($5,426).

Background: The State Chancellor’s Office has distributed the final 2002-2003 BFAP allocation. This amount is the difference between the 2002-2003 Final State allocation and the Planning Allocation amount established in September 2002.

FISCAL IMPLICATIONS: No District matching is required.

D. LOS ANGELES PIERCE COLLEGE

1. Ratify acceptance of $62,120 from California Department of Education, Nutrition Services, for the Child Care Food Program at Los Angeles Pierce College for the period October 1, 2002 to September 30, 2003, inclusive. (BTA: P-93)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the Child Development Fund from State ($62,120) to the following accounts: 200000 ($38,124); 400000 ($21,000); 600000 ($2,996).

Background: These funds will be used to provide meal service at the Child Development Center.

FISCAL IMPLICATIONS: No District matching is required.

2. Ratify acceptance of $49,249 from the State Chancellor’s Office, California Community Colleges, for the Capacity Development ED>Net Program at Los Angeles Harbor College for the period July 1, 2002 to June 30, 2003, inclusive. (BTA: P-159)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($49,249) to the following accounts: 100000 ($31,536); 200000 ($3,634); 300000 ($5,803); 400000 ($1,300); 500000 ($6,976).

Background: These funds will be used to fund the 2^nd year of the Capacity Building Grant Program.

FISCAL IMPLICATIONS: No District matching is required.

3. Ratify acceptance of $127,921 from the State Chancellor’s Office, California Community Colleges, for the Foster and Kinship Care Education Program at Los Angeles Pierce College for the period July 1, 2002 to June 30, 2003, inclusive. (BTA: P-184)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($127,921) to the following accounts: 200000 ($65,936); 300000 ($12,828); 400000 ($15,144); 500000 ($31,455); 600000 ($2,558).

Background: These funds will be used to train foster parents and relative caregivers to care for foster/relative children in Los Angeles County, with emphasis on children with special needs.

FISCAL IMPLICATIONS: No District matching is required.

4. Ratify acceptance of $32,947 from the Community College Foundation for the MAPP/KEPS Program at Los Angeles Pierce College for the period July 1, 2002 to June 30, 2003, inclusive. (BTA: P-185)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($32,947) to the following accounts: 200000 ($22,848); 300000 ($3,730); 400000 ($3,143); 500000 ($3,226).

Background: These funds will be used to train new and current Kinship caregivers to prepare and enable them to care for foster or relative children in their homes, and to help them better understand and work with the Los Angeles County California State foster care system.

FISCAL IMPLICATIONS: No District matching is required.

E. LOS ANGELES SOUTHWEST COLLEGE

1. Ratify acceptance of $222,509 from the State Chancellor’s Office, California Community Colleges, for the Foster and Kinship Care Education Program at Los Angeles Southwest College for the period July 1, 2002 to June 30, 2003, inclusive. (BTA: S-74)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($222,509) to the following accounts: 200000 ($156,458); 300000 ($14,676); 400000 ($18,803); 500000 ($27,572); 600000 ($5,000).

Background: These funds will be used to train foster parents and relative caregivers to care for foster/relative children in Los Angeles County, with emphasis on children with special needs.

FISCAL IMPLICATIONS: No District matching is required.

2. Ratify acceptance of $98,080 from the Community College Foundation for the MAPP/KEPS Program at Los Angeles Southwest College for the period July 1, 2002 to June 30, 2003, inclusive. (BTA: S-77)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($98,080) to the following accounts: 200000 ($71,976); 300000 ($7,133); 400000 ($5,958); 500000 ($12,013); 600000 ($1,000).

FISCAL IMPLICATIONS: No District matching is required.

3. Ratify acceptance of $403,309 from the United States Department of Education for the Student Support Services Program at Los Angeles Southwest College for the period September 1, 2002 to August 30, 2003, inclusive. (BTA: S-100)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Federal ($403,309) to the following accounts: 100000 ($175,455); 200000 ($81,081); 300000 ($37,121); 400000 ($6,000); 500000 ($47,242); 600000 ($8,000); 700000 ($48,410).

Background: These funds will be used to help disadvantaged and low-income college students successfully complete an Associates degree and transfer to the university level through a program of tutorial and instructional services, cultural enrichment, counseling, and peer monitoring.

FISCAL IMPLICATIONS: No District matching is required.

4. Ratify acceptance of $35,205 from the Community College Foundation for the Independent Living Program at Los Angeles Southwest College for the period October 1, 2002 to September 30, 2003, inclusive. (BTA: S-120)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($35,205) to the following accounts: 200000 ($22,240); 300000 ($1,268); 400000 ($833); 500000 ($10,864).

Background: These funds will be used to conduct three training modules with youths in Foster Care between the ages of 16 and 19.

FISCAL IMPLICATIONS: No District matching is required.

5. Ratify acceptance of $14,800 from the Community College Foundation for the Independent Living A Program at Los Angeles Southwest College for the period July 1, 2002 to June 30, 2003, inclusive. (BTA: S-121)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($14,800) to the following accounts: 200000 ($9,300); 300000 ($530); 400000 ($2,267); 500000 ($2,703).

Background: These funds will be used to provide independent living training to current and/or former foster youth and eligible probation youth between the ages of 16 and 21, as well as foster

parents, kinship care providers, foster family agency staff, group home staff, social workers and other adults who work with current and former foster youth.

FISCAL IMPLICATIONS: No District matching is required.

6. Ratify acceptance of $12,500 from the Yosemite Community College District for the Child Development Training Consortium at Los Angeles Southwest College for the period August 1, 2002 to July 31, 2003, inclusive. (BTA: S-122)

FISCAL IMPLICATIONS: No District matching is required.

F. LOS ANGELES TRADE-TECHNICAL COLLEGE

1. Ratify acceptance of $20,000 from the Los Angeles County Sanitation District for the National Science Foundation Program at Los Angeles Trade-Technical College for the period July 1, 2002 to June 30, 2005, inclusive. (BTA: T-47)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Local ($20,000) to the following accounts: 400000 ($2,000); 500000 ($3,000); 600000 ($11,000); 700000 ($4,000).

Background: These funds will be used toward the development of a national model for a high school science technology program.

FISCAL IMPLICATIONS: No District matching is required.

2. Ratify acceptance of $69,351 from California Department of Education, Nutrition Services, for the Child Care Food Program at Los Angeles Trade-Technical College for the period October 1, 2002 to September 30, 2003, inclusive. (BTA: T-54)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the Child Development Fund from State ($69,351) to the following accounts: 200000 ($5,580); 400000 ($58,771); 600000 ($5,000).

Background: These funds will be used to provide meal service at the Child Development Center.

FISCAL IMPLICATIONS: No District matching is required.

3. Ratify acceptance of $93,125 from New Directions Inc. for the Contract Education Program at Los Angeles Trade-Technical College for the period July 1, 2002 to June 30, 2003, inclusive. (BTA: T-84)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Local ($93,125) to the following accounts: 100000 ($14,000); 200000 ($25,425); 300000 ($1,200); 400000 ($24,000); 500000 ($3,500); 600000 ($25,000).

Background: These funds will be used toward the Culinary Arts Program to train students in the following modules: basic culinary skills, sanitation and safety, soup/stock preparation, sauces, pantry, meat cookery, grill cooking/breakfast cooking, baking, and basic buffet service.

FISCAL IMPLICATIONS: No District matching is required.

4. Ratify acceptance of $20,000 from the City of Los Angeles Department of Public Works Bureau of Sanitation for the National Science Foundation Program at Los Angeles Trade-Technical College for the period July 1, 2002 to July 1, 2005, inclusive. (BTA: T-106)

Background: These funds will be used toward the Chem Tech Program to develop a national model.

FISCAL IMPLICATIONS: No District matching is required.

5. Ratify acceptance of $516,463 from the Department of Health Services for the California Nutrition Network Program at Los Angeles Trade-Technical College for the period October 1, 2002 to September 30, 2003, inclusive. (BTA: T-112)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($516,463) to the following accounts: 200000 ($397,391); 300000 ($53,730); 400000 ($19,130); 500000 ($46,211); 600000 ($1).

Background: These funds will be used to develop and expand much needed interventions that actively promote healthy eating and physical activity among California’s under-served population.

FISCAL IMPLICATIONS: No District matching is required.

6. Ratify acceptance of $59,701 from the State Chancellor’s Office, California Community Colleges, for the Registered Nursing Program at Los Angeles Trade-Technical College for the period July 1, 2002 to June 30, 2003, inclusive. (BTA: T-118)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($59,701) to the following accounts: 100000 ($53,123); 300000 ($4,320); 400000 ($2,258).

Background: These funds will be used to increase enrollment in the Registered Nursing Program. The intent of the legislation is to respond to the nursing shortage by increasing enrollment in community college nursing.

FISCAL IMPLICATIONS: No District matching is required.

7. Ratify acceptance of $5,000 from Athens Technical College for the Chemical Technology Program at Los Angeles Trade-Technical College for the period September 1, 2002 to September 2, 2003, inclusive. (BTA: T-119)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Local ($5,000) to the following accounts: 400000 ($2,500); 600000 ($2,500).

Background: These funds will be used toward equipment and supplies needed to complete the testing of the modules being developed in the Chemical Technology Program.

FISCAL IMPLICATIONS: No District matching is required.

G. LOS ANGELES VALLEY COLLEGE

Ratify acceptance of $24,840 from the U. S. Department of Education for the Minority Science Improvement Program at Los Angeles Valley College for the period October 1, 2002 to September 30, 2003, inclusive. (BTA: V-221)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Federal ($24,840) to the following accounts: 200000 ($18,607); 300000 ($1,073); 400000 ($2,120); 500000 ($3,040).

Background: These funds will be used to establish the Minority Science Improvement Program at Los Angeles Valley College.

FISCAL IMPLICATIONS: No District matching is required.

H. WEST LOS ANGELES COLLEGE

1. Ratify acceptance of $516,315 from the Los Angeles County Probation Department for the L.A. County Probation Program at West Los Angeles College for the period July 1, 2002 to June 30, 2003, inclusive. (BTA: W-100)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Local ($516,315) to the following accounts: 100000 ($86,054); 200000 ($165,472); 300000 ($35,000); 400000 ($55,565); 500000 ($100,200); 600000 ($31,365); 700000 ($42,659).

Background: These funds will be used to provide the following training courses: PC 832; Juvenile Correction Officer Core, RTSF Enhancement Training, and Field Probation Officer Core.

FISCAL IMPLICATIONS: No District matching is required.

2. Ratify acceptance of $42,246 from the Community College Foundation for the Independent Living B Program at West Los Angeles College for the period October 1, 2002 to September 30, 2003 inclusive. (BTA: W-132)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($42,246) to the following accounts: 100000 ($4,424); 200000 ($13,900); 300000 ($1,223); 400000 ($1,669); 500000 ($21,030).

Background: These funds will be used to establish six 36-hour modules for foster youth training and emancipation skills training.

FISCAL IMPLICATIONS: No District matching is required.

3. Ratify acceptance of $103,850 from the California Manufacturing Technology Center for the Employment Training Consortium Program at West Los Angeles College for the period November 1, 2002 to October 31, 2003, inclusive. (BTA: W-136)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from Local ($103,850) to the following accounts: 100000 ($62,000); 200000 ($17,000); 300000 ($10,745); 400000 ($3,000); 500000 ($11,105).

Background: These funds will be used to provide performance improvement training to small to medium-sized manufacturing firms in the LA and surrounding areas.

FISCAL IMPLICATIONS: In-kind matching is required.

I. DISTRICT OFFICE

1. Ratify acceptance of $289,081 from the California Department of Education for the Tech Prep Fashion and Interiors Industry Sector Program at the District Office for the period ~~July 1, 2002 to June 30, 2002~~ September 1, 2002 to August 31, 2003, inclusive. (BTA: D-229)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($289,081) to the following accounts: 100000 ($35,000); 200000 ($15,000); 300000 (~~$11,000~~ $10,400); 400000 (~~$32,000~~ $32,600); 500000 ($146,081); 600000 ($50,000).

Background: These funds will be used implement the Tech Prep Fashion and Interiors Industry Sector Program for the LACC/LATTC Tech Prep Consortium. The Board of Trustees, at their October 9, 2002 meeting, approved this item. Granting agency requires a re-submittal of this item in order to reflect necessary corrections.

FISCAL IMPLICATIONS: No District matching is required.

2. Ratify acceptance of $102,786 from the State Chancellor’s Office, California Community Colleges, for the Build A Solid Inventory of Career Strategies (BASICS) Program at the District Office for the period July 10, 2002 to July 31, 2003, inclusive. (BTA: D-356)

In accordance with Title 5 of the California Code of Regulations, Section 58308, the District budget is increased within the General Fund from State ($102,786) to the following accounts: 100000 ($54,933); 200000 ($34,925); 300000 ($12,428); 500000 ($500).

Background: These funds will be used to help instructors and counselors improve instruction through the infusion of career building strategies into vocational programs. It will provide tools for students to assess career options, market themselves effectively, transfer skills to different work environments, network with colleagues, and perform other activities that will help them advance into their chosen careers.

FISCAL IMPLICATIONS: In-kind matching is required.

3. Authorize the acceptance by the District of $66,744 from the State Chancellor’s Office, California Community Colleges, for the Board Funded Assistant Program (BFAP) at City, Harbor, Southwest, Trade-Tech, Valley, and West Los Angeles Colleges for the period July 1, 2002 through June 30, 2003. (BTA: D-367)

In accordance with Education Code Section 85210, the District budget is increased within the BFAP Program from the State ($66,744) to the following account: 700000 ($66,744).

Background: The State Chancellor’s Office has distributed the final 2002-2003 BFAP allocation. The funds will be placed in the Unallocated account until colleges can transfer funds into the appropriate objects of expenditure.

The distribution of funds has been received by the colleges as follows: City ($4,967); Harbor ($5,378); Southwest ($15,555); Trade-Tech ($13,115); Valley ($21,061); West ($6,668).

FISCAL IMPLICATIONS: No District matching is required.

4. Authorize the acceptance by the District of $4,030,973 from the State Chancellor’s Office, California Community Colleges, for the On-Going Block Grant Program at City, East, Harbor, Mission, Pierce, Southwest, Trade-Tech, Valley, and West Los Angeles Colleges for the period July 1, 2002 to June 30, 2003. (BTA: D-368)

In accordance with Education Code Section 85210, the District budget is increased within the On-Going Block Grant Program from the State ($4,030,973) to the following account: 600000 ($4,030,973).

Background: The 2002-2003 On-Going Block Grant allocation was calculated based on 2001-2002 2^nd period FTES (as per State distribution). The funds will be placed in the Unallocated Capital Outlay account until colleges can transfer funds into the appropriate objects of expenditure.

The distribution of funds has been received by the colleges as follows: City ($324,963); East ($345,182); Harbor ($151,552); Mission ($135,833); Pierce ($270,937); Southwest ($111,281); Trade-Tech ($239,014); Valley ($278,299); West ($146,656); ITV ($11,769); District Ofc ($2,015,487).

FISCAL IMPLICATIONS: 25% District matching from other funding sources is required.

IX. ACCEPTANCE OF INCOME

Authorize the acceptance of $1,313 in income collected from Pharmacy Tech Community Services registration fees. These funds will be appropriated to accounts 400000 and 700000 in the following amounts respectively: $321 and $992. (BTA: M-167)

Background: This income will be used to provide funds toward the Supplies, Student Grants, and Unallocated accounts.

X. AUTHORIZE THE FOLLOWING BUDGET ADJUSTMENTS

In accordance with Title V of the California Code of Regulations, Section 58307, the following budget adjustments are submitted for Board Approval:

A. LOS ANGELES CITY COLLEGE

1. In Fund 10448, Calworks, a specially funded program, transfer $393,371 from account 700000 to accounts 100000, 200000, and 300000 in the following amounts respectively: $56,575, $299,796, and $37,000. (BTA: C-222)

Background: Funds from the Unallocated account are being transferred to the Certificated Salaries, Classified Salaries, Unclassified Salaries, and Employee Benefits-SFP accounts for the State CalWorks requiring match fund.

2. In Fund 10997, CalWorks, a specially funded program, transfer $207,738 from account 700000 to accounts 100000, 200000, 300000, 400000, 500000, and 600000 in the following amounts respectively: $12,000, $127,163, $16,000, $7,000, $35,575, and $10,000. (BTA: C-223)

Background: Funds from the Unallocated account are being transferred to the Certificated Salaries, Classified Salaries, Unclassified Salaries, Employee Benefits-SFP, Supplies, Supplies for Maintenance and Repair, Printing, Gas, Postage and Mail Service, Contracts Personal Services, Rental of Buildings, Membership, Mileage, Travel Expense, Other Expense, Alterations and Improvements Buildings, and Equipment accounts for the County Match CalWorks fund.

B. EAST LOS ANGELES COLLEGE

In Fund 10440, CalWorks, a specially funded program, transfer $246,997 from account 700000 to accounts 100000, 200000, 300000, 400000, and 500000 in the following amounts respectively: $166,809, $42,792, $36,234, $500, and $662. (BTA;s: E-116, E-135)

Background: Funds from the Unallocated account are being transferred to the Certificated Salaries, Classified Salaries, Unclassified Salaries, Employee Benefits-SFP, Printing, and Other Expense accounts.

C. LOS ANGELES MISSION COLLEGE

1. In Fund 10997, CalWorks, a specially funded program, transfer $69,020 from account 700000 to accounts 100000, 200000, and 300000 in the following amounts respectively: $18,242, $38,030, and $12,748. (BTA: M-171)

Background: Funds from the Unallocated account are being transferred to the Certificated Salaries, Classified Salaries, Unclassified Salaries, and Employee Benefits-SFP accounts.

2. In Fund 10448, CalWorks, a specially funded program, transfer $130,697 from account 700000 to accounts 200000 and 300000 in the following amounts respectively: $110,431 and $20,266. (BTA: M-172)

Background: Funds from the Unallocated account are being transferred to the Classified Salaries, Unclassified Salaries, and Employee Benefits-SFP accounts.

D. LOS ANGELES PIERCE COLLEGE

1. In Fund 10448, CalWorks, a specially funded program, transfer $108,227 from account 700000 to accounts 100000, 200000, 300000, 400000, 500000, and 600000 in the following amounts respectively: $17,847, $74,418, $9,079, $1,337, $3,046, $2,500. (BTA’s: P-133, P-161)

2. In Fund 10997, CalWorks, a specially funded program, transfer $57,154 from account 700000 to accounts 100000, 200000, 300000, and 400000 in the following amounts respectively: $12,161, $36,939, $7,995, and $59. (BTA: P-162)

Background: Funds from the Unallocated account are being transferred to the Certificated Salaries, Classified Salaries, Unclassified Salaries, Employee Benefits-SFP, and Printing accounts.

E. LOS ANGELES SOUTHWEST COLLEGE

1. In Fund 10448, CalWorks, a specially funded program, transfer $186,326 from account 700000 to accounts 100000, 200000, 300000, and 500000 in the following amounts respectively: $24,500, $144,032, $14,739, and $3,055. (BTA’s: S-143, S-144)

Background: Funds from the Unallocated account are being transferred to the Certificated Salaries, Unclassified Salaries, Employee Benefits-SFP, and Equipment Maintenance accounts.

2. In Fund 10997, CalWorks, a specially funded program, transfer $161,023 from account 700000 to accounts 100000, 300000, and 500000 in the following amounts respectively: $139,329, $13,642, and $8,052. (BTA: S-145)

Background: Funds from the Unallocated account are being transferred to the Certificated Salaries, Employee Benefits-SFP, and Administrative Support SFP accounts.

F. WEST LOS ANGELES COLLEGE

In Fund 10448, CalWorks, a specially funded program, transfer $82,557 from account 700000 to accounts 100000, 200000, 300000, 400000, 500000, and 600000 in the following amounts respectively: $32,112, $9,248, $6,102, $7,862, $21,233, and $6,000. (BTA: W-135)

Background: Funds from the Unallocated account are being transferred to the Certificated Salaries, Unclassified Salaries, Employee Benefits-SFP, Supplies, Printing, Postage and Mail Service, Contracts Personal Services, Equipment Maintenance, Mileage, Travel Expense, Other Expense, and Equipment accounts.

G. DISTRICT OFFICES

1. In Fund 10100, Basic, transfer $10,000 from account 100000 to Fund 10059, Districtwide, account 500000. (BTA: D-321)

Background: Unexpended funds from the Basic Fund’s Certificated Salaries account are being transferred to the Districtwide Fund’s Faculty Travel Expense account in order to meet budget requirements set forth by AFT contract.

2. In Fund 10100, Basic, transfer $32,500 from account 200000 to account 500000. (BTA: D-333)

Background: Unexpended funds from the Classified Salaries account are being transferred to the Contracts Personal Services account in order to fund a consultant.

3. In Fund 10059, Districtwide, transfer $7,500 from account 100000 to accounts 200000, 400000, and 600000 in the following amounts respectively: $1,000, $5,800, and $700. (BTA: D-334)

Background: Unexpended funds from the Certificated Salaries account are being transferred to the Unclassified Salaries, Supplies, Printing, and Equipment accounts in order to support districtwide EPAC, CURRICULUM, E-REG activities.

4. In Fund 10436, Faculty and Staff Diversity, a specially funded program, transfer $26,263 from account 700000 to accounts 200000 and 500000 in the following amounts respectively: $15,000 and $11,263. (BTA: D-335)

Background: Funds from the Unallocated account are being transferred to the Unclassified Salaries, In-Service Training and Tuition Reimbursement, and Contracts Personal Services accounts in order to fund job fair and training conference.

5. In Fund 10448, CalWorks, a specially funded program, transfer $5,005 from account 700000 to accounts 200000 and 300000 in the following amounts respectively: $4,800 and $205. (BTA: D-336)

Background: Funds from the Unallocated account are being transferred to the Unclassified Salaries and Employee Benefits-SFP accounts.

6. In Fund 10100, Basic, transfer $2,193 from account 400000 at Trade, $11,514 from account 500000 at East, $10,417 from account 500000 at Pierce, $548 from account 500000 at Southwest, and $3,838 from account 500000 at Valley to Fund 10059, Districtwide, account 600000. (BTA: D-342)

Background: Unexpended funds from the Basic Fund’s Supplies, Contracts Personal Services, and Other Expense accounts are being transferred to the Districtwide Fund’s Equipment account in order to follow new state and federal requirements mandating that our colleges comply with the new reporting procedures for international students.

7. In Fund 10437, Telecommunication and Technology, a specially funded program, transfer $2,741 from account 500000 at Mission to account 600000 at the District Office. (BTA: D-342)

Background: Unexpended funds from the Contracts Personal Services account are being transferred to the Equipment account in order to follow new state and federal requirements mandating that our colleges comply with the new reporting procedures for international students.

8. In Fund 10059, Districtwide, transfer $7,000 from account 500000 to account 400000. (BTA: D-352)

Background: Unexpended funds from the Unallocated Other Expense account are being transferred to the Supplies account in order to fund Staff Development League for Innovation Special Project.

9. In Fund 10100, Basic, transfer $1,307 from account 400000 to account 500000. (BTA: D-361)

Background: Unexpended funds from the Supplies account are being transferred to the Membership account in order to fund Employers Group membership invoice.

10. In Fund 10876, CREATE L.A., a specially funded program, transfer $3,641 from account 500000 and $18,819 from account 700000 to accounts 100000, 200000, 300000, and 400000 in the following amounts respectively: $2,915, $11,744, $6,946, and $855. (BTA: D-362)

Background: Funds from the In-Service Training and Tuition Reimbursement and Unallocated accounts are being transferred to the Certificated Salaries, Classified Salaries, Unclassified Salaries, Employee Benefits-SFP, and Supplies accounts.

11. In Fund 10805, FII-Basic Career, a specially funded program, transfer $7,816 from account 100000 to accounts 200000 and 300000 in the following amounts respectively: $7,035 and $781. (BTA: D-363)

Background: Unexpended funds from the Certificated Salaries account are being transferred to the Classified Salaries, Unclassified Salaries, and Employee Benefits-SFP accounts.

12. In Fund 10100, Basic, transfer $1,459 from account 200000 and $1 from account 700000 to accounts 300000 and 500000 in the following amounts respectively: $2 and $1,458. (BTA’s: D-369, D-395)

Background: Funds from the Classified Salaries and Unallocated accounts are being transferred to the Fringe Benefits and Insurances and Advertising Expense accounts.

13. In Fund 10145, Parking Fees, a specially funded program, transfer $1 from account 700000 to account 300000. (BTA: D-371)

Background: Funds from the Unallocated account are being transferred to the Fringe Benefits and Insurances account.

14. In Fund 10432, Credit Matriculation, a specially funded program, transfer $2 from account 700000 to account 300000. (BTA: D-373)

Background: Funds from the Unallocated account are being transferred to the Fringe Benefits and Insurances account.

15. In Fund 70888, Child Care Food, a specially funded program, transfer $1 from 200000 and $1 from account 400000 to account 300000. (BTA’s: D-389, D-405)

Background: Unexpended funds from the Unclassified Salaries and Supplies accounts are being transferred to the Employee Benefits-SFP account.

16. In Fund 10109, Partnership for Excellence, transfer $13 from account 700000 to account 300000. (BTA: D-393)

Background: Funds from the Unallocated account are being transferred to the Fringe Benefits and Insurances account.

17. In Fund 10059, Districtwide, transfer $3 from account 700000 to account 300000. (BTA: D-396)

Background: Funds from the Unallocated account are being transferred to the Fringe Benefits and Insurances account.

18. In Fund 10152, Apprenticeship, transfer $1 from account 200000 to account 300000. (BTA: D-397)

Background: Unexpended funds from the Classified Salaries account are being transferred to the Fringe Benefits and Insurances account.

19. In Fund 10122, L.A. Sheriff’s and Police Academy, transfer $1 from account 100000 to account 300000. (BTA: D-406)

Background: Unexpended funds from the Certificated Salaries account are being transferred to the Fringe Benefits and Insurances account.

20. In Fund 10059, Districtwide, transfer $3,600 from account 500000 to account 400000. (BTA: D-416)

Background: Unexpended funds from the Other Expense account are being transferred to the Supplies and Printing accounts.

21. In Fund 10862, Mexico Trade Center, a specially funded program, transfer $2,000 from account 300000 to account 200000. (BTA: D-417)

Background: Unexpended funds from the Employee Benefits-SFP account are being transferred to the Unclassified Salaries account.

XI. INTERFUND TRANSFER

In Fund 50300, Scheduled Maintenance, transfer $2,000,000 from account 500000 to Fund 10100, Basic, account 700000 at City, ITV, East, Harbor, Mission, Pierce, Southwest, Trade, Valley, and West in the following amounts respectively: $303,364, $13,267, $350,786, $147,851, $122,799, $254,567, $119,979, $257,762, $275,564, $154,061. (BTA: D-347)

Background: Funds from the Scheduled Maintenance Fund’s Scheduled Maintenance Buildings account are being transferred to the Basic Fund’s Unallocated account, through an Interfund Transfer, in order to return unused Districtwide Scheduled Maintenance matching funds back to the colleges.

XII. INTRAFUND TRANSFER

In Fund 10100, Basic, transfer $45,000 from account 700000 to Fund 10013, Community Partnership Training and Education, account 500000. (BTA: P-196)

Background: Funds from the Basic Fund’s Unallocated account at Los Angeles Pierce College are being transferred to the Community Partnership Training and Education Fund’s Contracts Personal Services account in order to fund the Equestrian Program.

XIII. ORGANIZATIONAL MEMBERSHIPS

In accordance with Education Code 72670, the following organizations are submitted for Board approval:

A. Amend the List of Organizational Memberships to include the California Community College Ladies Golf Coaches Association with annual dues of $35.

Background: This organization will allow Los Angeles City College to be represented in that association which will allow the college to have a voice in the future direction of the sport.

B. Amend the List of Organizational Memberships to include the California Community College Tennis Coaches Association (CCCTCA) with annual dues of $25.

Background: This organization will allow Los Angeles City College to be represented in that association which will allow the college to have a voice in the future direction of the sport.